Finance and Payroll Administrator

Job description

Summary

The UK Finance and Payroll Administrator will play a critical role in supporting the finance and accounting function for our UK and Ireland companies. You will work closely with our US-based finance team and serve as the local resource for coordinating, executing, and ensuring compliance across various accounting and employee finance/payroll related tasks.

Key Responsibilities

Payroll Processing:

· Work with our external advisors to submit, review, and process payroll for our employees.

· Process all new hires, leavers, and changes for existing employees.

· Prepare pension contributions file to send to benefits broker.

Employee Benefits and Leave of Absence Management:

· Guide employees through benefits programs, including health insurance and retirement plans.

· Validate the Benefit-in-Kind costs and ensure alignment with payroll processing.

· Manage the annual benefits renewal process alongside the US-based Employee Services team.

· Process leave of absence requests and documentation to ensure compliance with statutory requirements and company policies.

Accounts Payable and Cash Management:

· Manage AP inbox, process supplier invoices, and initiate payments.

· Input cash transactions (incoming and outgoing) into Netsuite GL system and maintain daily cash balance reporting.

Month-End Close and Accounting Procedures:

· Prepare reconciliation files for Cash, Fixed Assets, Prepayments, Other Assets, Accounts Payable, and Other Payables.

· Prepare journal entries for cash related transactions, such as payroll, intercompany payments/receipts, and debit card payments.

Other Finance Tasks:

· Prepare and distribute the AR Aging Report on a weekly basis.

· Manage Timesheet inbox by processing change requests and chasing delinquencies.

· Assist with quarterly VAT reporting requirements.

· Assist with annual audit procedures and queries.

Qualifications

· Bachelor's degree in finance, accounting, or related field.

·3+ years of experience in finance or accounting roles.

· Strong understanding of UK financial regulations, tax laws, and other processes.

· Excellent analytical skills and attention to detail, with the ability to prioritize tasks effectively.

· Exceptional communication and interpersonal skills, capable of building rapport with internal and external partners.

· Proficiency in Microsoft Office and familiarity with accounting software (e.g., NetSuite).

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Extra information

Status

Open

Education Level

Secondary School

Location

London

Type of Contract

Casual / Part Time Jobs

Published at

03-01-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English