Office Manager

Who we are:

For over 25 years Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving surveillance eDiscovery and analytics solutions. We securely capture and preserve the communications data of the worlds most highly regulated firms giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. Its a place where you can genuinely make an impact and be recognized for it.

We believe great businesses thrive on diversity inclusion and the contributions of all employees. To that end we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other completely free of barriers.

Your role:

How would you feel about leading operations in a state-of-the-art office located in the heart of the City of London occupying the top five floors of a premier building and offering sweeping skyline views a full commercial kitchen a 150-seat auditorium workspace for 700 employees and an executive briefing center This is the European headquarters of the worlds leading cloud archiving solutions provider trusted by the most prominent global banks.

Thats right Global Relay is seeking an Office Manager to oversee and coordinate all aspects of our office operations security and this role youll collaborate closely with teams across the organization to ensure the seamless day-to-day functioning of our workplace.

This full-time on-site position (5 days a week) is ideal for someone who is organized personable adaptable and proactive a self-starter ready to take on a dynamic challenge.

Read on to discover whether youre the perfect fit!

Your responsibilities:

• Manage the administrative and front desk team visitor experience and ensure all company standards are being met
• Manage all physical security requirements ensuring all staff are complying with office policies and undergoing external security audits regularly (including ISO 27001 and SOC 2 certifications)
• Oversee office facilities management to ensure all equipment and workspaces meet our high standards and coordinate any necessary repairs or maintenance
• Manage accounts with external vendors including office cleaners property management various suppliers and contractors and maintain strategic relationships with them
• Oversee office spending and identify opportunities for cost-saving improvements without compromising operations
• Manage in-house programs including corporate mobile devices employee food & beverage program desk bookings and various in-house functions
• Ensure compliance with workplace health and safety requirements and maintain records for audit purposes
• Maintain constant communication with management and staff to ensure proper office operations daily
• Provide backup support for administrative tasks including front desk duties and handling phone calls
• Assist with client events and staff socials as required
• Oversee and help with ad hoc tasks and projects as needed
• Work in collaboration with other global Office Managers to ensure consistent processes are being followed in all locations

About you:

• A bachelors degree or college diploma in a relevant field (e.g. business administration office management)
• A minimum of 5 years of proven success in a similar role demonstrating an ability to effectively manage office operations
• Familiarity with office security and undergoing security audits
• Prior experience in managing facilities and maintenance will be viewed as a strong asset
• Prior experience leading coaching or supervising a team will be viewed as a strong asset
• Proficiency in multitasking and managing multiple projects simultaneously
• Proven track record of exceptional organizational abilities including the management of schedules resources and office supplies
• Excellent communication skills both written and verbal with a demonstrated ability to facilitate effective collaboration with team members clients and external partners
• Proficiency in office software and productivity tools including Microsoft Office Suite
• Meticulous attention to detail and can ensure accuracy in office processes and documentation
• Strong leadership capabilities an asset including an ability to motivate and lead a team of administrative professionals

What you can expect:

At Global Relay theres no ceiling to what you can achieve. Its the land of opportunity for the energetic the intelligent the driven. Youll receive the mentoring coaching and support you need to reach your career goals. Youll be part of a culture that breeds creativity and rewards perseverance and hard work. And youll be working alongside smart talented individuals from diverse backgrounds with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity equity and inclusion.

We seek to ensure reasonable adjustments accommodations and personal time are tailored to meet the unique needs of every individual.

To learn more about our business culture and community involvement visit .

Required Experience:

IC