Timetabling Administrator

• Please note this is a Full-Time and is NOT suitable for current students
• Interviews to be held Friday 18th July

Duties and responsibilities

• Set up and maintain modules and groupings on timetabling software for student personalised timetables
• Work closely with Course Officers, Senior Course Officers, and academic colleagues to ensure personalised timetabling information is correct and updated as required
• Liaise with the Student Experience Team regarding student attendance records
• Ensure all activities related to student data and correspondence is treated with utmost confidentiality in a sensitive and fair manner
• To respond accurately to student and staff enquiries (via face-to-face contact, email, letter and telephone) within agreed timescales

Team support

• Where appropriate to operate the student records system (SITS), accessing student details as required in response to enquiries from student and / or School colleagues
• Where appropriate to Liaise with Course Officers to co-ordinate the creation and maintenance of student files and recording of data
• Support the Undergraduate team with administrative tasks
• To provide assistance with events such as registration and assessments
• To provide cover during the absence of other Administrators as required.
• To undertake general administrative tasks such as photocopying, filing and distribution of post as required
• Where appropriate to assist with the administration of various projects

General Administration

• To provide assistance with events such as Induction
• To provide cover during the absence of other Administrators as required.
• To undertake general administrative tasks such as photocopying and filing
• Where appropriate to assist with the administration of various projects

Skills and experience

Essential skills:

• Educated to A Level or equivalent
• Working knowledge, and understanding of General Data Protection Regulation (GDPR) legislation and confidentiality-
• Experience of working in a busy customer focused office environment
• A high level of organisational skills with accuracy and attention to detail
• Ability to work well as part of a team and on own initiative
• Ability to work under pressure towards deadlines and prioritise a varied workload
• Ability to work under guidance and instruction with excellent communication skills
• Excellent numeracy skills with the ability to work with spreadsheets and multiple online platforms
• Confident in the use of IT systems and databases

Desirable

• Experience using Timetabling software

Location
Myddelton Street