Raw Materials Coordinator
- Regularly attend trade fairs and shows to conduct research on fabrics and trims for new developments and establish connections with new suppliers.
- Liaise with suppliers to discuss quality, sustainable options, certifications, pricing, and delivery times, while adapting to market and industry standards.
- Continuously monitor budget constraints and company requirements to determine the quantity and quality of raw materials to be purchased.
- Source and trial new suppliers and manufacturers, evaluating pricing and standards to meet departmental needs.
- Analyse supplier terms to improve delivery dates, pricing, and quality.
- Oversee the movement of all raw materials through the Logistics and Warehouse teams, ensuring timely delivery to suppliers and manufacturers for smooth operations.
- Verify that delivered items match order specifications, assess the quality of incoming goods, and arrange returns for any unsatisfactory or faulty items, ensuring performance targets are met.
- Manage SAP, the Codetex Concierge Platform, the Fabrics Master Chart, and all internal files.
- Purchase fabrics, trims, and accessories via SAP using Codetex, and follow up on POs, proformas, and invoices from accounts and suppliers, maintaining accurate records.
- Monitor raw material stock levels at the Codetex warehouse, Merton warehouse, in-house studio, and two manufacturers to estimate material flow and replenishment needs.
- Check the Codetex platform for suspended QC reports and manage fabric roll approvals, returns, and replacements, coordinating shipments to the UK warehouse as needed.
- Set up and manage material specifications, fabric suppliers, and colour details on PLM and SAP.
- Maintain packing lists for items sent to manufacturers and ensure all deliveries are complete, tracking the location of Codetex fabric rolls.
- Track sustainable material certifications, supplier compliance forms, and modern slavery policies, coordinating with the supply chain specialist for surveys and checks.
- Collaborate with the sustainability specialist to develop sustainable heart tags, disclaimers, and packaging solutions.
- Explore opportunities to enhance supply networks and present new ideas to the senior management team.
- Manage MTO and MTM client colour change orders and swatch requests, including sourcing and distributing swatches to clients.
- Conduct inspections of fabrics and trims upon arrival, promptly addressing and resolving any quality issues with suppliers while logging relevant data in SAP.
- Prepare seasonal fabric books and update seasonal development charts.
- Order studio and production packaging supplies (garment bags, hangers, swing tags, tissue paper) and log all data in the Packaging Master Chart and SAP.
- Perform weekly QC inspections at manufacturers.
- 3+ years of hands-on experience in product development and procurement.
- Proven experience working with high-end designer brands, with a focus on luxury goods.
- Strong understanding of fabrics, materials, and the manufacturing process.
- Familiarity with FlexPLM and SAP systems is advantageous, though not required.
- Experience collaborating with Codetex and/or third-party QC inspection companies is preferred.
- Advanced proficiency in Microsoft Excel.
- Exceptional organizational skills, with the ability to manage multiple priorities.
- A flexible, proactive team player with a positive attitude towards collaboration.
- Prior experience in the bridal and occasion wear sector is desirable, but not essential.
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