Office Assistant - Rail

We are seeking a highly organised and proactive Office Assistant to provide essential administrative and clerical support, ensuring the smooth and professional running of our day-to-day operations. This is a key role within the organisation, supporting colleagues across departments and contributing to a positive and efficient working environment.Key ResponsibilitiesAdministrative SupportManage incoming calls, emails, and correspondenceCoordinate meetings, appointments, and travel arrangementsSupport calendar management and meeting room bookingsOffice CoordinationMaintain office supplies and oversee inventory managementEnsure workspaces and communal areas remain well-presentedDocument & Record ManagementDraft, format, and edit business documents and reportsMaintain filing systems, both digital and physicalHandle confidential information with professionalism and discretionTeam & Business SupportAssist with ad hoc tasks, business projects, and administrative dutiesSupport invoice processing, expense tracking, and petty cash (if required)Welcome and assist visitors, representing the business in a professional mannerWhat We're Looking ForEssential Skills & ExperiencePrevious experience in an administrative or office support roleExcellent written and verbal communication skillsStrong organisational and time-management capabilitiesProficiency in Microsoft Office Suite (or Google Workspace)High level of accuracy and attention to detailAbility to prioritise workload and work independentlyDesirableExperience in a fast-paced, professional office environmentFamiliarity with basic finance administration (e.g., invoices, expenses)Customer service experienceKey AttributesProfessional, reliable, and discreetApproachable with a positive, can-do attitudeAdaptable and proactive in a team-focused environmentCommitted to continuous improvement and high standards of serviceThis is an excellent opportunity for someone who thrives in a structured, professional environment and takes pride in supporting a well-functioning office. If you're a dependable team player with a strong sense of responsibility and attention to detail, we encourage you to apply.We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.