Bid Coordinator / Writer

Job description

Bid Coordinator / Bid Writer

London Liverpool Street

About Harmony Fire

Harmony Fire is one of the UK’s fastest-growing life safety organisations, with a mission to make every home and building safer. As we continue to scale, we are building a world-class bid function that supports our growth into new sectors and strengthens the quality of our tender submissions. This is an exciting opportunity to join a team focused on operational excellence, industry-leading standards, and making a meaningful difference to the clients and communities we serve.

About the Role

As Bid Coordinator / Bid Writer, you will play a central role in the organisation, coordination and production of high-quality bid submissions. You will manage deadlines, structure information, and support the delivery of compliant, accurate and compelling bids. Working closely with the Bid Team, Operations, Commercial and Sales, you’ll bring clarity, organisation and professionalism to every submission we produce.

This role is ideal for someone highly organised, proactive, and confident working with structured documents, compliance requirements and multiple contributors.

Key Responsibilities

• Coordinate the end-to-end bid process, ensuring deadlines, requirements and progress are clearly communicated

• Plan and manage bid schedules, reviews and approval stages

• Prepare and format mandatory sections of SQs, RFIs and tender documents using approved templates

• Work with teams across the business to gather technical content, policies and supporting evidence

• Complete desktop research into clients, contracts and competitors

• Maintain bid libraries, trackers, document repositories and standard responses

• Manage all portal uploads, ensuring compliance with instructions and formatting rules

• Support post-submission reviews, capturing lessons learned to improve future submissions

Key Requirements

• Strong organisational and time management skills, with the ability to manage competing priorities

• Excellent attention to detail and strong written communication

• Proficiency in Microsoft Word and PowerPoint, including document structuring and formatting

• A proactive mindset with confidence coordinating multiple teams

• Ability to build positive working relationships at all levels

• Experience in bids, tender coordination, administration or pre-construction support (preferred but not essential)

Our Values

• Athletes Grit – Determination, resilience and drive to deliver excellence

• Captains Duty – Accountability, leadership and ownership

• Fun Loving Heart – Positivity, energy and genuine support for others

Why Work for Harmony Fire

• A collaborative and supportive environment with genuine career development

• Access to tools, coaching and mentorship to refine your professional craft

• The opportunity to work alongside specialists who are industry leaders

• A personalised development plan for every employee

• Modern workspaces and high-performance culture

• A growing bid function where you can influence processes and standards

Benefits

• Lunch, snacks and refreshments provided, including fresh fruit and Takeaway Friday

• Unlimited holiday

• Bonus scheme up to 50% of annual salary

• Team social budget for all employees

• Enhanced maternity and paternity policies

• Cycle to Work scheme

• Reward & Recognition programme including European mini-breaks

• Two company events per year

• Auto-enrolment pension scheme

Equality & Inclusion

Harmony Fire is an equal opportunity employer. We welcome applicants from all backgrounds and want everyone who joins us to feel valued and able to make a meaningful impact.

Extra information

Status

Open

Education Level

Secondary School

Location

City Of London

Type of Contract

Casual / Part Time Jobs

Published at

26-12-2025

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English