Procurement Administrator - Supply Chain

Procurement Administrator (Supply Chain) - Temporary Contract - Inside Ir35 - PAYE/Umbrella


Start Thursday the 23rd of April is essential - so, please only apply if you are immediately available

• 2 resources needed
• Initial contract: 8 weeks
• Potential extension: up to 12 weeks total

Based in Stratford (East London)

• Initial period: Office-based for onboarding and training (approx. first 2 weeks)
• Thereafter: Hybrid working (2-3 days in the office)

The Role
We have an exciting opportunity for a Procurement Administrator to join our Procurement team, supporting the rollout and ongoing management of our LSC Supplier Portal.
This role will be central to managing supplier onboarding and Pre-Qualification Questionnaire (PQQ) processes, ensuring all suppliers are approved through a controlled, compliant procurement route.
You will act as the key coordination point between internal teams, Procurement and suppliers, managing the end-to-end onboarding journey from initial request through to approval, ensuring all supplier data and compliance documentation is complete and accurate.
This is a critical role supporting both the implementation phase of a new system and its transition into business-as-usual operations.



Contract Details:

Responsibilities

Supplier Onboarding & Coordination

• Manage all supplier onboarding requests from internal stakeholders
• Coordinate the full onboarding lifecycle from request and review through to supplier invitation, PQQ completion and approval
• Ensure onboarding is controlled through Procurement, not direct supplier registration

PQQ & Supplier Management

• Invite suppliers to complete PQQs via the LSC portal
• Monitor progress and follow up on incomplete submissions
• Review supplier information for completeness and accuracy

Compliance & Documentation

• Track and validate supplier compliance documentation, including:
  • Insurance certificates
  • Health & safety accreditations (e.g. SSIP)
  • Other regulatory requirements
• Monitor expiry dates and ensure documentation is kept up to date

Procurement Support

• Coordinate approval workflows with procurement teams
• Ensure submissions are complete before review
• Track and follow up on approval status

System & Data Management

• Maintain accurate supplier records within the LSC system
• Support migration of supplier data from legacy systems
• Assist with vendor status updates across systems

Supplier & Stakeholder Engagement

• Provide guidance to suppliers throughout the onboarding process
• Respond to queries and resolve issues efficiently
• Work closely with internal teams to ensure smooth onboarding

Process & Continuous Improvement

• Support development and documentation of onboarding processes
• Maintain onboarding trackers and reporting
• Identify opportunities to improve efficiency and consistency

About You

Essential:

• Strong administrative background, with experience managing processes, data and documentation in a structured environment
• Good working understanding of procurement or supply chain processes, including experience supporting supplier onboarding, PQQ or compliance activities, and an appreciation of governance and compliance requirements within supplier management
• Highly organised, with the ability to manage multiple workflows, priorities and stakeholders simultaneously
• Excellent attention to detail, with the ability to review, sense-check and validate information for accuracy and completeness
• Confident communication skills, with the ability to engage professionally with both internal stakeholders and external suppliers
• Customer/supplier-facing mindset, able to guide users through processes and resolve queries effectively
• Ability to follow and enforce defined processes, ensuring compliance and consistency across all onboarding activity

Desirable:

• Exposure to procurement, supply chain or commercial environments
• Experience using supplier portals, workflow tools or ERP systems
• Experience working in a property services, construction or maintenance environment

Please note you will receive an automated response advising you that we have received your CV.

Morgan Philips Group is a global talent solutions business that disrupts conventional thinking in executive search, recruitment and talent consulting. We operate in over 18 markets in Europe, North & South America, Asia, and the Middle East & Africa. We understand that the future is digital and social, so we embrace the latest technology, including video ads and CVs, as well as social recruiting. Our innovative services are tailored to the new world of work yet we do not lose sight of the fact that employees be they existing and potential are ultimately human beings.

We are committed to ensuring that all job applicants are treated equally, without discrimination because of gender, sexual orientation, marital or civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.