Document Controller - Healthcare Construction Projects

About the role

We are looking for a Document Controller to support the successful delivery of healthcare construction projects by ensuring project information is accurate, controlled, and easy to navigate. This role is central to keeping project teams aligned, compliant, and working from the correct information in a highly regulated environment.

Working closely with project managers, consultants, and contractors, you will coordinate the flow of drawings, technical documents, and formal records, supporting governance, audits, and project close‑out activities. Attention to detail, organisation, and discretion are essential.

The base for this role will be in Swindon.

Key Responsibilities

• Maintain organised and up‑to‑date project documentation across multiple workstreams

• Coordinate the issue and receipt of drawings, technical information, and formal submissions

• Apply consistent document control standards, including version tracking and change management

• Monitor updates and ensure teams are working from the correct and approved information

• Support project teams by facilitating efficient information exchange between stakeholders

• Assist with governance, compliance checks, and readiness for audits

• Handle sensitive project and healthcare‑related information with discretion and professionalism

• Contribute to the collation of handover and close‑out documentation, including final records and manuals

• Use document management platforms and Microsoft Office tools to support accurate record‑keeping

For a copy of the full job description and the person specification please click here

About you

You have previous experience working as a Document Controller or in a similar role within construction, engineering, or a regulated project environment. Experience in healthcare, laboratories, or high‑compliance settings is an advantage.

You are confident using document management systems and Microsoft Office, and you understand the importance of accuracy, consistency, and traceability. Well organised and reliable, you are comfortable managing multiple priorities and communicating clearly with a wide range of stakeholders.

About Us

For more information about Welbeck please click here

Recruitment Process

For this role, there will potentially be four stages;

• Stage 1 - Shortlisting (based on your application)

• Stage 2 - Screening Calls

• Stage 3 - interview

We aim to complete these as soon as possible after the closing date for applications.

Using AI

AI tools can be helpful when you’re preparing documents or refining how you present your experience. What matters is that anything you share with us, from your application to your interview, reflects your own skills, experience and judgement. We want to understand the real you, so please use AI responsibly and avoid submitting information that is inaccurate, exaggerated or inauthentic.

Equality, Diversity & Inclusion

At Welbeck, we believe exceptional care starts with inclusive teams. We are committed to creating a workplace where difference is valued and excellence is expected; where people feel respected, and everyone is supported to do their very best. We welcome applications from all backgrounds and experiences and appoint on merit, recognising that diverse perspectives strengthen clinical quality, leadership, operational delivery and patient care.

Welbeck is committed to safeguarding and promoting the welfare of patients and expects all staff to share this commitment. All roles are subject to pre-employment checks in line with regulatory requirements, including an appropriate level of Disclosure and Barring Service (DBS) check.