Admin Assistant
Admin Assistant job responsibilities:
- Liaising with Suppliers to obtain quotes for work to be carried out in relation to Administration activities.
- Overseeing and enforcing the internal governance process for vendor onboarding including managing the vendor risk assessment, contract management and reporting processes.
- Support the governance and oversight of London Branch's Nota Technica & proposal processes to ensure the quality of the submission, appropriate authority is obtained and reporting.
- Support the invoice management process by ensuring all invoices are viable, within expectation and pre-approved/authorised prior to payment, and conduct reconciliations - invoice reconciliations, suspense account, company expenses.
- Contacting vendors for supplies & identifying the best provider.
- Providing support at the event both client facing and behind the scenes.
- Support the Admin & Projects Manager at the Staff Events Committee & in the preparation and running of staff events.
- Be the main contact for the switchboard.
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