Administration And Logistics Assistant

Job Title: Administration And Logistics Assistant

Location: ifse Head Office, Croydon, CR0 4XD

Salary : Salary dependent on experience and level of skills

Job type: Full time, Permanent

Would you like to work for a progressive and ambitious company within the catering and restaurant fit-out sector? Are you able to work successfully, pro-actively and independently liaising with colleagues and suppliers? Do you want to join company that’s owned by its employees? Are you a highly competent administrator who also enjoys hands-on work including warehouse tasks and van driving? If so, please read on.

IFSE Group create exciting, innovative, and versatile food and beverage facilities for projects of all sizes and all market sectors. From a single piece of equipment to a full turnkey solution, we treat every project with the same care and efficiency, creating great results for our customers, our partners, and our team.

Some of our recent work includes design and build projects for M&S Cafés, Hilton Hotels, BBC, Howdens, The NEC Exhibition Centre, Goodman’s Steak House, Paul’s Patisserie, Coco Di Mama and The National Gallery.

Key Duties:

You’ll support the wider administration team with in-coming and regular admin activities that include:

• Working on our ISO9001 requirements that include:
  • Discussing events with the Heads of Department for regular updating of the Non-conformance Logging
  • Update of standard documents (quarterly)
  • Co-ordination of document control and data archiving
• Assisting in wider admin tasks for estimating, marketing, compliance and service
• Keeping contact details up to date on our CRM system
• You’ll work with Purchasing to be responsible for all stock and work in progress (WIP) equipment within the IFSE warehouse, ensuring that equipment is consolidated in project specific bays or stock area with all equipment scheduled and labelled correctly.
• You’ll be required be familiar with all projects in progress and understand what:
  • Equipment will be coming into IFSE warehouse
  • Into third party warehouse
  • Fabrication that will require collection
  • Equipment being delivered direct from manufacturer

This means that when the project commences the logistics admin assistant will have a full understanding of the items on the project and where it is coming from and ensuring that it gets to site on-time. As part of this role attendance at initial project handover meeting will be required to gain a full understanding of the project.

Other Duties Include:

• To check all orders and project schedules to ensure that equipment is received into IFSE warehouse just in time for delivery. This will involve liaison with order process administrator, project manager and suppliers and may involve delaying receipt of equipment into the warehouse if project is delayed.
• To be responsible for all goods-in and goods-out for the IFSE warehouse ensuring security of the goods within the warehouse.
• To check all goods in equipment into the warehouse and label immediately and mark off project schedule or stock schedule.

Please note this is not an exhaustive list of the responsibilities of the role and a full job description is available on request.

What we’re looking for?

• Experienced general and logistics administrator required with a high level of competency in Microsoft Office (Outlook, Excel and Word).
• Excellent communication skills and ability to collaborate and work well within a small team.
• Full clean driving licence and willingness to drive company van for occasional delivery duties.
• A can-do proact

Benefits Package

• Salary dependent on experience and level of skills, minimum London Living Wage
• Private Health Care (after 20 weeks service)
• Company pension scheme with 4% company contribution.
• Life cover amounting to 4 x salary (after 20 weeks service).
• Paid annual leave: 25 days pro rata plus Public Holidays.
• Following the third year of service leave increases by one day per year, up to a maximum of 30 days annual leave.
• Bank holidays are paid in addition to the above annual leave.
• Discretionary annual profit share which is related to the success of the company for the year.
• There is on-site parking available and the IFSE offices are within a 5-minute walk of the Waddon Marsh tram stop.

Additional Information:

ifse is committed to building a diverse workforce. We believe diversity in all its forms – gender, age, nationality, culture, religious beliefs and sexual orientation – enriches the workplace. As an Equal Opportunity Employer we welcome and consider applications from all qualified candidates, regardless of their background.

Overseas candidates will NOT be considered for this role. We are not sponsoring Visa's at this time, so please refrain from applying unless eligible to work in the UK.

Please click on the APPLY button to send your CV for this role.

Candidates with the experience or relevant job titles of; Logistics Admin Assistant, Office Administrator, Administrator, Office Administration Assistant, Transport Administrator, Logistics Coordinator may also be considered for this role.