Company Secretarial Administrator-FTC-12 Months

Collinson is the global, privately-owned company dedicated to helping the world to travel with ease and confidence. The group offers a unique blend of industry and sector specialists who together provide market-leading airport experiences, loyalty and customer engagement, and insurance solutions for over 400 million consumers.


Collinson is the operator of Priority Pass, the world’s original and leading airport experiences programme. Travellers can access a network of 1,500+ lounges and travel experiences, including dining, retail, sleep and spa, in over 650 airports in 148 countries, helping to elevate the journey into something special. We work with the world’s leading payment networks, over 1,400 banks, 90 airlines and 20 hotel groups worldwide.

We have been bringing innovation to the market since inception – from launching the first independent global VIP lounge access Programme, Priority Pass to being the first to sell direct travel insurance in the UK through Columbus Direct and creating the first loyalty agency of its kind in the travel sector with ICLP. Today we still invest heavily in innovation to ensure that we continue to deliver superior customer experiences.

Key clients include Mastercard, American Express, Cathay Pacific, British Airways, LATAM, Flying Blue, Accor, EasyJet, HSBC, Chase, HDFC.

The Role

We’re looking for a highly organised and detail-oriented Company Secretarial Administrator to join our dynamic Company Secretariat team. In this key role, you will support governance, compliance, and company secretarial activities across the Collinson Group and its global subsidiaries. You will also play a critical part in managing KYC requests, maintaining legal records, and ensuring smooth financial administration within the team.

Key Responsibilities:

KYC / Due Diligence (60%)

• Manage KYC requests from banks, partners, and service providers
• Prepare and maintain legal entity documentation and director IDs
• Track document expiry dates and support audit requirements

Financial & Invoice Support (20%)

• Process governance-related invoices and liaise with Finance on POs
• Maintain invoice logs and ensure timely payment

Company Secretarial & Governance (20%)

• Update group structure charts and statutory registers
• Support board meeting logistics and Companies House filings
• Coordinate notarisation and apostille processes for key documents

About You

We're looking for someone who is:

• Experienced in a governance, legal, or financial admin role
• Familiar with UK company compliance requirements and KYC documentation
• Proficient in Microsoft Office with strong organisational skills
• Discreet, proactive, and comfortable juggling shifting priorities

Desirable (but not essential):

• Experience with entity management systems (e.g., Diligent Entities)
• Understanding of AML/KYC requirements
• Interest in pursuing CGI (ICSA) qualification

What’s in It for You?

• Exposure to a global business with high-profile clients
• Involvement in key governance and compliance functions
• Supportive team environment with learning and development opportunities
• Competitive benefits and flexibility in working arrangements

Ready to Join Us?

If you’re looking to grow your career in a global, fast-paced organisation where governance and innovation go hand-in-hand, we’d love to hear from you.

Apply now and help us shape the future of loyalty.

Our mission is focused on doing good beyond profit, which for us means we seek out opportunities for our people to share in our success and that we give back to the communities and people within which we work.

Never short of ambition, the success of our business is delivered through the diverse and talented team of over 2,200 global colleagues.

Collinson is an equal opportunity employer and welcomes differences in all their forms including: colour, race, ethnicity, gender identity, sexual orientation, neurodivergence, family status, age, individuals with disabilities and people from all backgrounds, cultures and experiences as we strongly believe this contributes to our on-going success.

We are focused on continually evolving our purpose driven, high performing culture, providing an environment where our people have the opportunity to achieve their full potential and do interesting and meaningful work. Our company values are: Take Action, Do the right thing, One team and Be insight led. These help guide everything we do internally in terms of how we think, act and interact, right through to how we deliver value to our customers and clients.

In your application, please feel free to note which pronouns you use (For example - she/her/hers, he/him/his, they/them/theirs, etc).

If you need any extra support throughout the interview process, then please email us at [email protected]