Executive Assistant (Maternity Cover)

About CDP   

CDP is a global non-profit that runs the world’s only independent environmental disclosure system. As the founder of environmental reporting, we believe in transparency and the power of data to drive change.

Partnering with leaders in enterprise, capital, policy and science, we surface the information needed to enable Earth-positive decisions. We helped more than 24,800 companies and almost 1,000 cities, states and regions disclose their environmental impacts in 2024. Financial institutions with more than a quarter of the world’s institutional assets use CDP data to help inform investment and lending decisions.

Our team is truly global, united by our shared desire to build a world where people, planet and profit are balanced. Visit cdp.net or follow us @CDP to find out more.

About this role

The EA will use project management skills to oversee all coordination tasks, manage multiple projects and relationships and be expected to keep track of the progress of all the workstreams that your LT members are across.

What you will do:

• Complex diary management and meeting scheduling across multiple time zones
• Complex inbox management including responding to incoming messages and prioritising
• Work closely alongside the Executives direct reports to ensure full team oversight
• Workstream project management, lead the project coordination and delivery of LT members current priorities, ensuring deadlines are met, action points are responded to, and all necessary deliverables are completed
• Anticipating potential blockers and looking for and suggesting alternative creative solutions
• Organising meetings, preparing and circulating papers, minute taking and distributing in a timely fashion, tracking actions
• Preparing presentations, briefing packs and any other documentation as required, with meticulous attention to detail and thoroughly conducted research
• Format information for internal and external communications teams – emails, presentations, announcements in line with branding guide line
• Managing all end-to-end travel planning including producing detailed itineraries
• Liaising and building effective relationships across all internal and external stakeholders
• Assist with end-to-end recruitment process, including new starter inductions and supporting leavers process
• Assist with organisation of team away days and events
• Expenses and invoice management, including approvals on behalf of your LT members
• General support to the wider EA Team, for example by providing cover for holidays and periods of absence
• Budget responsibility through delegation by LT member

Actively contribute to an effective and engaged team, clear on its purpose and contribution, by:

• Ensuring you know what is expected of you, through regular 1:1’s, having clear objectives in place, and participating in open and honest performance and development conversations
• Ensuring a respectful and inclusive workplace, where team members communicate openly, share knowledge so it can be used, and respect difference
• Living the CDP Values and demonstrating the behaviours appropriate to your position

Internal stakeholders include: CEO, LT and their direct reports, other EAs
External stakeholders include: senior representatives of other orgs, Board members

We’re looking for:

• Excellent organisational skills with strong attention to detail
• Clear and concise communication skills (written, verbal and interpersonal)
• Excellent written and spoken English
• Confident with the ability to prioritise efficiently and effectively without supervision
• Absolute discretion, and ability to maintain and navigate confidential situations
• A "can-do" attitude and the ability to adapt to competing priorities
• A resilient nature and the ability to remain calm under pressure
• Excellent IT skills to include – MS Word, MS Excel, MS PowerPoint, MS Outlook, MS Teams, Zoom, WebEx,
• Knowledge of DocuSign and Adobe is helpful
• A proactive and a total team-player
• Flexible approach to occasional out of hours contact

Desirable:

• Language skills
• Experience of working within global organisation

Before you apply  :

We’ll   only use the information you provide to process your application. For more details on how we use your information, see our  applicant’s   privacy notice . By uploading your CV and covering letter, you are permitting CDP to use the information you have provided for recruitment purposes.  

How to apply: 

Please upload your CV in the application form.

The salary banding for this role is £39,500 - £50,000

This is a hybrid role, candidates will need to live within a commutable distance of the London office and be comfortable with 2 days in the office per week.