HR Assistant

Nomia helps companies reduce cost, manage risk, and increase efficiency for non-strategic third-party spend. We act as an extension of our customer’s procurement team by executing the end-to-end sourcing, supplier onboarding and contracting process for indirect categories of spend.

We are focused on delivering an innovative and disruptive procurement solution to our customers to make managing non-strategic spend simpler, more transparent, and better value.

We are a global team based in the United Kingdom, Singapore, Dubai, Poland, Turkey, India, Costa Rica and the United States.

We’re looking for a HR Assistant to join our global HR team. This is an exciting opportunity for someone who thrives in an agile environment and wants to make a meaningful impact on a growing organisation.

You’ll provide vital administrative support across core HR functions, including employee records, HR systems (particularly BambooHR), payroll coordination, and recruitment.

This is a global-facing role that requires strong communication, organisational skills, and a passion for delivering excellent employee experiences. Experience with fully managed payroll and HRIS systems is highly desirable.

HR experience is valuable, however we are open to candidates who are looking to start their career in HR, pivoting from other departments.

Roles and Responsibilities

Payroll & HRIS Support

• Help coordinate the global payroll process, ensuring accuracy and timely submission.

• Respond to payroll-related queries and liaise with Finance to ensure compliance.

• Maintain HRIS (BambooHR) with up-to-date employee data and assist in generating reports.

• Support the optimisation of HRIS workflows and functionality.

General HR Administration

• Maintain accurate employee records and ensure HR databases are up to date.

• Prepare and distribute key HR documentation, including contracts, policies, and handbooks.

• Respond to routine HR queries and provide day-to-day administrative support.

• Support the coordination and documentation of employee training and development.

• Assist with ad hoc HR projects and team initiatives.

Recruitment & Onboarding Support

• Post job adverts and manage applicant tracking.

• Screen CVs and assist in scheduling interviews.

• Communicate with candidates and hiring managers throughout the recruitment process.

• Support the onboarding of new employees, including preparation of contracts, background checks, and orientation logistics.

Global HR Coordination

• Assist in implementing consistent HR processes across different regions and time zones.

• Coordinate with international HR stakeholders to ensure alignment and communication.

• Support in the rollout of global HR policies and initiatives.

Team Collaboration

• Provide cover and additional support to the wider HR team during peak periods and absences.

• Help with day-to-day office administration (if applicable to role).

Experience & Education

• Relevant qualification in Human Resources, Business Administration, or a related field (or equivalent experience).
• Experience supporting global teams is desirable.

General

• Ensure compliance with Nomia’s data protection and information security policies.
• Whilst this position is Hybrid, three days a week working from the office is required, possibly more whilst training and if requested by supervisor.
• Be aware at all times of diversity and inclusion and acting in line with Nomia’s core values.
• Foster and promote continuous improvement in systems and processes.

This role profile is not designed to be a comprehensive listing of all activities, responsibilities and tasks associated with the role; therefore, these may change from time to time.