Executive Assistant

Description

Title: Executive Assistant, Office Manager

Job role: Provide day to day support to Co-Founder, Managing Director and other senior members of staff at Lightbox. Plus managing the office.
Full time position starting in July
Fixed term contract 1 year
Salary dependent on experience

One year’s previous office experience is essential for this role.

London based production company are looking for an Executive Assistant and Office Manager for their busy office, for a fixed term of 1 year.
This is a full-time position, starting in July and is the ideal opportunity for anyone who wants to get an insight into the workings of a multi-award-winning Film and TV production company.

Responsibilities:

 Managing diaries and scheduling meetings/calls for senior members of staff.
 Booking travel, accommodation, cars and creating detailed itineraries.
 Working closely with the American assistant in our LA office.
 Liaising with producers, directors, commissioning editors, distributors and broadcasters.
 Liaising with landlord and office contractors.
 Managing office, duties include but are not limited to: errands, petty cash, IT, phones, office and kitchen supplies, business accounts, security and access, post and couriers, office upkeep, managing desk spaces, maintenance of computer software, hardware and the office space.
 Managing staff expenses.
 Coordinating office events: screenings, viewings, office parties.
 Coordinating any talks/presentations/festivals.
 Managing the company’s website and social media pages.
 Helping with development research and festival/award submissions.
 Working closely with the Managing Director to ensure the management of the office is well maintained.

This role will require both office and home working. We require candidates to be in the London office at least 3-4 days a week, with the flexibility to do more.

We are a production company based in London and Los Angeles, founded by two-time Academy Award-winning producer Simon Chinn and Emmy Award-winning producer Jonathan Chinn. Recent releases include Camden, a 3 x part series for Disney+; David Holmes: The Boy Who Lived, an EMMY nominated feature documentary for Sky and HBO; The Princess, an archive-only documentary about Princess Diana and Torn, The Diamond Heist, Netflix series, executive produced by Guy Ritchie, telling the story of the attempted heist of the Millennium Star Diamond.

We are committed to increasing inclusion and diversity in our work force and are keen to encourage applications from all underrepresented groups for this role.

Company Name

Location

London

Posted on

27th May 2025

Apply by

10th Jun 2025