Diary Manager and Assistant Private Secretary to the Minister for Investment

We are seeking a motivated and ambitious individual to join Private Office Group as a Diary Manager and Assistant Private Secretary to the Minister of State for Investment.

This role offers unparalleled exposure to the top-level workings of the department, and an excellent opportunity to develop and hone the skills required to progress further in the Civil Service.

You will work at the heart of DBT Private Office and be responsible for effectively managing the Minister’s diary.

Working closely with the Minister, Head of Office, Private Secretaries, and other officials, you will ensure ministerial priorities are carefully planned and contribute to their successful delivery. You will be the face of the Minister’s office to external stakeholders and ensure their time is appropriately balanced between departmental and parliamentary commitments.

In your capacity as Assistant Private Secretary, you will also have the opportunity to take on a small policy portfolio.

The successful candidate will be an assertive and confident individual who is eager to learn and looking for exposure to a policy making environment at the highest level. You will have excellent communication and organisation skills and be able to function effectively as part of a team, while remaining calm and reliable under pressure.

Private Office roles require you to work some unsocial hours – including weekends – when required. For this, a Private Office Allowance is payable to the successful applicant while in post.

You will play a pivotal role in ensuring the Minister makes effective use of their time through your overall responsibility for management of the diary. Further responsibilities include:

• Working closely with the Minister and Head of Office to manage conflicting priorities to ensure the smooth running of the diary and office;
• Planning and managing appointments while keeping people informed of changes in the daily schedule, and using your own judgement to ensure that meetings are arranged in the most efficient order;
• Building strong relationships with other ministerial offices, senior colleagues, and the Minister’s constituency team;
• Oversight of all invitations and correspondence, working with policy and communications colleagues to advise and take forward;
• Coordinating the logistics of meetings and overseas visits, including arranging travel and commissioning briefings;
• Preparing diary and briefing packs for the Minister;
• Lead on the Ministers business engagement portfolio as part of their Assistant Private Secretary duties, attending relevant events and meetings related to this;
• Managing and reviewing office processes to deliver a quality service.

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