Operations Assistant

Charles Jeffrey LOVERBOY seeks a proactive, organised Operations Assistant to support the day-to-day operations of our studio and sample management processes. This role is vital in ensuring smooth workflows across production, operations, sample management and archiving activities.

Suitable applicants will have excellent attention to detail, be comfortable handling fashion samples, and demonstrate a strong sense of initiative in a fast-paced environment.

Key Responsibilities

Office & Equipment Management:

• Monitor and replenish stock of stationery, supplies, and studio materials.
• Keep internal calendars and schedules up to date.
• Track, maintain, and manage all studio equipment, ensuring it is operational, serviced, and available for shoots, events, or internal use.
• Coordinate repairs, replacements, and equipment bookings when needed.

Showroom & Sales Support:

• Allocate samples to collection looks and showroom send-outs.
• Label and prepare samples for PR send-outs.
• Manage tracking of samples and communications with the PR team.
• Log returned samples post-showroom and allocate accordingly.

Sample Management & Archive

• Add new styles to Launchmetrics upon arrival from the factory.
• Track PPS (Pre-Production Samples) and SMS (Salesman Samples) movements.
• Request and log returns from factories and PR.
• Assist in selecting and archiving final seasonal samples.
• Manage tagging, barcoding, and storage logistics for all samples.

Retail & Sales Assets

• Share product assets with Sales and Merchandising teams.
• Support creation of Sales Assets and Lookbook framework using Miro.
• Coordinate casting and organize shoot boards.
• Assist during lookbook and sales shoot production.

E-Commerce & CRM Content:

• Create and manage shoot frameworks and styling lists.
• Handle sample requests and reservations for mini campaigns and online content.

Show/Event Support:

• Assist production teams with different bookings such as teams, travel, accommodation for show or events.

Key Skills & Experience:

• Familiarity with Launchmetrics or a similar asset management platform.
• Strong organisational and multitasking abilities.
• Excellent communication skills.
• Proficient with Microsoft Office and Google Suite;
• Comfortable handling physical samples and logistics.
• Detail-oriented with strong follow-through.
• Highly organised and proactive.
• Able to thrive in a fast-paced, deadline-driven environment.
• A team player with a can-do attitude.
• Experience in a fashion studio or production environment is a plus
• Knowledge of Miro is a plus.

Application

Apply with a CV and a cover letter outlining your suitability and interest.

Charles Jeffrey Loverboy is proud to be an inclusive and equal opportunity organisation. We welcome and encourage applications from individuals regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.