Property Administrator Placement

Property Administrator Placement

Facilities

• Addressing and resolving tenant issues.
• Provide briefing to contractors and service providers.
• Maintaining an accurate tenancy contact list.
• Conduct regular property inspections.
• Coordinating and overseeing repair and maintenance works.

Procurement

• Assisting in tendering processes that include documentation and compliance checks.
• Preparing and issuing work orders.
• Monitoring progress and quality of ongoing works.
• Liaising with contractors to organise services and resolve issues.
• Conduct basic negotiations.

Accounting & Legal

• Reviewing and authorising payments.
• Coding, logging and resolving invoices.
• Monitoring payment schedules.
• Collaborate with accounts team on invoicing, rent and arrears.
• Utilise accounting software.
• Assisting in the preparation and management of service charge budgets.
• Assist in instructing the legal department on tenant licenses.
• Communicate with tenants on lease queries and obligations.

Administration

• Maintaining and updating databases.
• Processing legal documentation.
• Managing the key system for all properties in relevant portfolio.
• Day-to-day email correspondence with tenants and contractors.
• Communicating with utilities providers.
• Completing key and utility handovers with tenants at lease expiry.
• Providing general administrative support and organising office social events!

The Timetable

We are looking to have a placement student start on 29th June 2026 to allow for a two-week handover with the current Property Administrator. We welcome applications and CVs immediately, with interviews scheduled to take place in December. Students who we believe will be a good fit for the company will be invited to a second interview, and the decision will be made promptly following these, providing the candidate with sufficient notice and preparation time.

The Term

This is a fixed term contract of 12 months, with a further 2-week handover with the 2027 students and is subject to the satisfactory completion of a 3-month probationary period. We are aiming at recruiting a placement student who will return to university to complete their final year following the placement, and work towards their degree. It is therefore not suitable for graduates or students whose placement period is less than 12 months.

How to apply

To apply for this role, please email your CV and cover letter via the apply button.

Please note that applications may close before the deadline depending on the number of candidates, so we urge you to apply early to avoid disappointment.