Receptionist - 70 Mark Lane, London

Purpose of the Role

The main purpose of the role is to maintain a presence on the front reception desk offering assistance to all personnel visiting and utilising the building from daily visitors to permanent tenants. Sustain a professional outlook to delivering an exceptional service and creating a lasting impression to all.

Key Responsibilities

• Ensure the highest standards in presentation at the property or properties are maintained at all times. Reception area is kept clean, tidy and welcoming and to five star audit standards.
• Personal appearance is to be of a very high standard at all times. A courteous, professional, helpful nature must be displayed at all times. If a uniform is supplied it must be kept in an acceptable and clean condition at all times.
• To carry out duties in accordance with instructions by your Reception Services Line Manager, Building Manager/Supervisor/RFM.
• To comply at all times with the concierge processes and procedures and standards of work assigned to the property or properties.
• Establish a professional working relationship with all of the staff, tenants and contractors of the property or properties and be the first point of contact for the building.
• Meet and greet all visitors reporting to the reception desk and maintain an accurate log of all visitors’ records via building visitor management system,
• Where possible each occupying tenant should be contacted prior to allowing a visitor beyond reception, to obtain their authority.
• To promptly assist and direct all visitors to the site in getting to their required location/contact within the building.
• To answer the telephone and on-site intercom system for all tenant queries in a professional manner.
• To maintain and keep up to date accurate reception operations manual of reception processes and procedures both site/tenant specific and department.
• To maintain a physical presence at the reception desk it is not to be left unmanned at any time during building opening hours.
• To deal with all queries on site efficiently and professionally and as appropriate direct queries to third parties for action, ensuring the person raising the query is informed of the action taken, the expected outcome and the timeframe involved.
• All deliveries must be directed to the loading bay. Reception should not accept or handle any items from visitors or tenants at the desk, and no goods should be signed for or stored at reception.
• To acquire working knowledge of the property / properties systems and procedures to enable you to take control of the property during team members absences.
• To carefully complete all log reports that may be required by the employer or the building manager.
• To assist the front of house coordinator with planning, organising, and booking of site events and pop-ups.
• The employee is not to undertake any task that may be a risk to their health and safety unless suitably trained.
• To assist other employed staff, building occupiers and visitors in the event of an emergency.
• To comply with and ensure that the landlord obligation for health and safety and fire precautions are always met.
• All contractors must be directed to the loading bay for signing in. Contractors are not permitted to enter through the main reception under any circumstances.
• To be aware of and abide by all rules, terms and conditions of the company at all times

Skills, Knowledge and Experience

Essential

1. Excellent verbal and written communication.
2. General Education to GCSE standard or equivalent standard.
3. Reliable, helpful and well presented.
4. Team player with strong customer service skills, able to provide a helpful and polite service.
5. Pleasant telephone manner and efficiency in relaying messages and taking instructions.
6. Excellent communication skills.
7. Ability to deal with confidential information.
8. Good organisational and time management skills.
9. Careful and conscientious with an aptitude for attention to detail.
10. Willingness and ability to learn on the job, keen to undertake training and career development.
11. Solid Corporate Customer Service Experience
12. A bubbly, positive attitude, and a visible passion for customer services.

Desirable

Knowledgeable on Savills systems.

Experience or interest in event planning.

Working Hours - 9:00-18:00 Monday-Friday 

Salary - £31,200 

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Please see our Benefits Booklet for more information.