Executive & Personal Assistant

Executive & Lifestyle Personal Assistant to the Managing Director

Location: Hayes, Middlesex

Salary: £45,000–£55,000 per annum, dependent on experience

Permanent – Full-time Hours: Monday–Friday, 8:00am–5:00pm

Overview
We are recruiting for an experienced Executive & Lifestyle Personal Assistant to provide proactive business and personal support to a Managing Director. The successful candidate will manage diaries, communications, travel arrangements and administration, helping the Managing Director prioritise their workload and focus on business development.

This role requires excellent organisation, discretion, initiative and the ability to work independently while handling confidential information.

Key Responsibilities:

• Manage diaries, meetings, appointments and travel arrangements.
• Organise meeting agendas, prepare documents and follow up on agreed actions.
• Monitor and prioritise emails, responding to routine correspondence where authorised.
• Coordinate business meetings, visits, reservations and events.
• Arrange personal travel, household appointments, vehicle servicing and other lifestyle requirements.
• Maintain accurate records, contact details and task trackers.
• Research options, compare costs and make recommendations.
• Identify upcoming deadlines and proactively resolve scheduling issues.
• Improve administrative processes and manage priorities effectively.
• Handle sensitive business and personal information with complete confidentiality.

Skills and Experience

• Previous experience as an Executive Assistant, Personal Assistant or in a similar senior support role.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft 365, including Outlook, Word and Excel.
• Ability to manage competing priorities and work independently.
• Strong attention to detail and problem-solving abilities.
• Professional, proactive and trustworthy approach.
• High level of discretion when handling confidential information.
• Flexible approach to occasional out-of-hours requirements by prior agreement.

Working Hours

• Monday to Friday, 8:00am–5:00pm, with an agreed lunch break. Occasional out-of-hours support may be required by prior agreement.