Property & Engineering Operations Coordinator

Property & Engineering Operations Coordinator

Property & Engineering Operations Coordinator - Engineering Division - Permanent position - £38,000 - 44,000 per annum
Location: City of London
Employment: Full-time, Permanent

We are seeking a highly organised and proactive Property & Engineering Operations Coordinator to provide high-level administrative and operational support within a busy directorate.

This role is ideal for an experienced Operations Coordinator who thrives in a fast-paced, detail-driven environment and can confidently support senior stakeholders.

Key Responsibilities: Operational Support

• Provide day-to-day operational support to Infrastructure Engineering leadership, maintaining effective systems, processes and incident management protocols.
• Oversee and improve workplace management tools (e.g., Planon, Help Desk) and support Safe Systems of Work through accurate database and document upkeep.
• Prepare and present operational and administrative reports on behalf of senior managers.

Commercial & Financial Management

• Produce, validate and coordinate commercial reports, KPIs/SLAs, and annual budget submissions.
• Manage purchasing, invoicing, receipting and financial reconciliation, ensuring accurate monthly budget and forecast reporting.

Supplier & Contract Coordination

• Act as a key liaison for third-party engineering suppliers, resolving queries and monitoring performance.
• Oversee operational contracts, maintain supplier databases, and support best-practice contract compliance.

Governance, Risk & Compliance

• Maintain statutory compliance records, risk logs and property logbooks.
• Monitor operational risks and incidents, support health & safety activities, and maintain business continuity plans.
• Coordinate industry memberships, events and market intelligence to support strategic planning.

Team Coordination & Workforce Administration

• Manage administrative staff and ensure accurate team rotas, contract details and workforce data.
• Oversee recruitment logistics, onboarding, training schedules and CPD coordination.
• Administer holidays, sickness, expenses, and maintain departmental SharePoint sites.

About You:

• Familiarity with Planon or similar computer-aided facility management system or integrated workplace maintenance systems
• Familiarity with the practical application of SFG20, the BESA (Building Engineering Services Association) standard for planned preventative building maintenance
• IOSH Managing or Operating Safely qualification (or willingness to obtain).
• Experience providing operational or administrative support in an engineering, property, or facilities environment.
• Demonstrable experience in managing end-to-end financial processes, including budget preparation and monitoring, forecasting, planning project budgets, overseeing invoicing, and ensuring accurate reconciliation
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communicator in both verbal and written form.
• Strong organisational and time management skills.
• Demonstrates high standards and attention to detail in all work undertaken.
• Ability to work collaboratively and flexibly with a range of staff and contractors.
• Maintains resilience and performs effectively under pressure.

What’s on Offer:

• Competitive salary
• Encourage flexible working
• Private medical insurance and income protection
• 26 days annual leave with option to buy up to 12 additional days

If you’re enthusiastic, organised, and ready to make a positive impact, we’d love to hear from you.

To apply, please submit your CV online, or contract Stacey at CBW Staffing Solutions for more information!