Office Manager

Job Description

Office Manager & HR Administrator (Maternity Cover – 12 Months)

Start Date: April 2026

Contract: Fixed-term (c.12 months)

Location: London, Mayfair/Piccadilly

Our client are seeking an experienced and highly organised Office Manager & HR Administrator to provide maternity cover for approximately 12 months from mid-April 2026. This is a broad and hands-on role combining HR administration, operational oversight, IT coordination and full office management responsibilities.

The successful candidate will ensure the smooth day-to-day running of the office while supporting a high-performance culture aligned with the firm’s values.

The role requires strong organisational capability, sound HR foundational knowledge, commercial awareness, and confidence working closely with senior stakeholders. It also requires strong people skills with confidence working with people from different backgrounds and personalities. The candidate must be unflappable under pressure and flexible to meet business needs with a ‘can do’ attitude.

Human Resources Administration & People Operations:

• Oversee the full recruitment lifecycle (job specifications, salary benchmarking, candidate assessments, reference checking).
• Manage Internship Programme screening and interview scheduling.
• Coordinate Internship Performance Reviews, ensuring meetings are scheduled, documented, and final forms shared with interns.
• Manage onboarding and offboarding processes (including PeopleHR enrolment).
• Manage the firm’s office calendar and ensure team adherence to annual and sick leave policy.
• Manage Annual Leave requests and sick leave record via the PeopleHR platform.
• Implement and manage the performance management framework, ensuring Partners and VPs complete reviews on time.

Job Description:

• Organise team offsites and social events.
• Maintain and develop internal HR policies and procedures.
• Liaise with the Compliance Manager to ensure employment law compliance.
• Manage the firm’s Skilled Worker Sponsorship License (renewals, Certificate of Sponsorship allocations etc.).
• Oversee daily office operations and manage main inbox (info@).
• Meet and greet guests and oversee client hospitality.
• Coordinate travel logistics and visa arrangements.
• Support corporate event planning (in coordination with the VP of Marketing where required).
• Support front office team with client tombstone procurement.
• Drive operational efficiency initiatives.
• Automate processes aligned with the firm’s digital AI strategy.
• Support with researching into alternative AI based platforms especially for CRM.
• Develop and maintain business continuity plans.
• Update office-related policies (Health & Safety, Disaster Recovery, GDPR).
• Support the Financial Accounts Manager in reviewing the operational budget (overhead costs).
• Monitor operational costs and identify cost-saving initiatives.
• Manage expense submissions and receipt tracking in the absence of the Financial Accounts Manager
• Manage insurance renewals (D&O, Professional Indemnity, Employers’ Liability, Health).
• Manage office equipment procurement (tracking warranties and lifespans).
• Maintain office inventory (stationery, kitchen supplies, refreshments).
• Job Description
• Manage vendors and supplier contracts (including platform/software subscriptions).
• Manage office space planning and lease arrangements.

Experience needed:

• 4–6+ years’ experience in HR administration and Office Management, or Operations roles that include an element of HR admin.
• Experience managing recruitment cycles.
• Sound knowledge of basic UK employment law and HR best practice.
• Experience coordinating external suppliers and IT providers.
• Experience supporting budgeting and cost monitoring processes.
• Strong organisational and project management capability.
• Strong people skills, approachable and empathetic by nature.
• Experience working under pressure and adapting to constant changes.
• Desirable
• Experience within financial services or corporate finance.
• Experience working with accounting expenses software, particularly Xero Expenses.