Archive Coordinator

INTRODUCTION

At Burberry, we believe creativity opens spaces. Our purpose is to unlock the power of imagination to push boundaries and open new possibilities for our people, our customers and our communities. This is the core belief that has guided Burberry since it was founded in 1856 and is central to how we operate as a company today.

We aim to provide an environment for creative minds from different backgrounds to thrive, bringing a wide range of skills and experiences to everything we do. As a purposeful, values-driven brand, we are committed to being a force for good in the world as well, creating the next generation of sustainable luxury for customers, driving industry change and championing our communities.

JOB PURPOSE

This role will provide support to the team including responding to and executing loan requests and enquiries, cataloguing and organisation of the collection.

RESPONSIBILITIES

• Manage internal loan requests end to end adhering to policy and procedure working across many
  different departments including Design, Blyth, Transport and Goods-In
• Support the Archive team with external loans as needed
• Provide inductions of archive loans ways of workings to Design and Product [manager level and
  below]
• Maintain exceptional organisation of the archive’s physical and digital assets including securities,
  protective materials, location, filing and metadata
• Support cataloguing processes including populating excel sheets, uploading onto our cataloguing
  database, manually labelling, sorting assets, whilst handling and packaging sensitively
• Undertake audits of the archive assets adhering to an agreed, methodical and consistent approach
  and know the whereabouts of all assets across campus
• Prepare archive objects and provide support for meetings and appointments
• Coordinate the archive’s digitisation processes including the photography of new acquisitions
  working with the Studio and Post-Production teams
• Proactively document business activity by keeping our records and imagery up to date
• Share information and imagery with the business ensuring they have the required sensitivities
• Conduct research as directed by the Archive team (image and text)
• Support on building presentations for the department in PowerPoint and Keynote
• Support the team with administrative tasks including data analysis and statistics
• Communicate efficiently with appropriate tone in all written and verbal communications
• Collaborate on any large-scale projects within the organisation which require heritage support
• Produce weekly reporting
• Attend all team briefs and meetings and weekly catch-ups
• Document minutes for all independently attended meetings
• Available to personally deliver archive assets if business requires

PERSONAL PROFILE

• Passion for the luxury fashion industry
• Excellent communication, organizational, teamwork and relationship building skills
• Strong analytical and reporting skills
• Previous luxury marketing experience a plus
• Proficient with Excel, Word, Google docs and Keynote
• Ability to work with a team or independently
• Excellent rapport building skills
• A history or business-related degree or an administrative background is a plus.