Medical Staffing Team Leader

Job overview

Based in the department of Sexual Health & HIV at Denmark Hill; the post holder will
work closely with the Service Delivery Manager and Rota Specialist Registrar (SpR)
with rota management for the MDT and on-call rotas. The post holder will provide
operational support related to activities on resourcing tasks, training and
recruitment.
The post hold will also be the team leader for front of house team based at Caldecot
centre. Supervising the work of the team ensuring it operates efficiently and
effectively whilst providing a high standard of customer care to patient and visitors.
The nature of the job requires the post-holder to deal with confidential and sensitive
information related to both staff and patients. The post-holder will ensure this
information is kept confidential and secure in line with Trust policies.

Main duties of the job

• Lead on the coordination and management of medical staffing rotas, ensuring safe staffing levels to
meet clinical demands.
• Manage the end-to-end recruitment process for medical staff, including advertising, shortlisting,
interview coordination, and onboarding, in collaboration with HR.
• Maintain accurate and up-to-date records for all medical staff including contracts, honorary
agreements, compliance checks, appraisals, and mandatory training.
• Ensure timely and accurate data entry into Electronic Staff Record (ESR) and rostering systems (e.g.,
HealthRoster).
• Liaise with internal and external locum agencies to ensure service continuity, negotiating rates to
achieve cost-effectiveness.
• Manage junior doctor rotations, coordinating induction and exit processes with Medical Education.
• Manage and monitor leave requests, sickness absence, and support policy adherence.
• Work with divisional and corporate teams to ensure compliance with GMC revalidation and appraisal
processes
Operational Leadership

Working for our organisation

King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£1.8 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King’s to another level.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.

Detailed job description and main responsibilities

• To be responsible for populating monthly MDT rota template in advance, for
input by Rota SpR and other clinical staff.
• To produce the monthly HIV on-call and out of hour’s rotas.
• To coordinate training schedules for external trainees, rotating into the sexual
health clinic.
• Submitting data to medical workforce on how many trainees received their
duty roster 8 or more weeks in advance of starting in /rotating to a new post.

• Coordinating external nursing, medical and DFRSH
trainee’s schedules within the clinic throughout the
year.
• Setting up local level inductions for all new trainees.
• To monitor and track annual/study leave usage against leave requirements to
ensure a sustainable level of cover across the service.
• Supporting the Service Delivery Manager in building and checking rotas
through the relevant rota management system (Currently DRS4/Allocate.)
• To assist the Trust Medical Workforce in the absent of the Service Delivery
Manager with data request.
• To create via the bank partners system locum shifts and to update any
changes to booking appropriately.
• Approving bank/agency timesheets to ensure payment of shifts are
authorised on time.
• Ensure all new starters have the right IT system and security access in place to
hit the ground running.
• To produce reception team rotas and ensure that all clinics have sufficient
reception cover.

Person specification

Education, Experience and skills

Essential criteria

• Foundation Degree, Diploma or equivalent level of knowledge
• Previous Supervisory / team leader experience
• Basic experience of Rota Management

Desirable criteria

• Experience in the use of an Appointment/patient administration system such as EPIC/Envoy/Call-Forward

IMPORTANT

• Check your email account regularly as this is how we will communicate with you
• If you delete the job from any of your accounts, you may be prevented from accessing further communications
• To enquire about your application or inform us of any changes in your circumstances, please contact the named person on this advert
• Please provide email addresses for referees where possible
• Please review the documentation on our recruitment microsite, particularly the Trust’s criminal records checking policy
• All staff have a responsibility for safeguarding children and vulnerable adults and for ensuring they are aware of the specific duties relating to their role.
• Please note that the closing date is given as a guide. On occasion, we might close a vacancy early due to a high number of applications being received. You are advised to submit your application as early as possible to avoid disappointment.

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King's College Hospital is part of King's Health Partners Academic Health Sciences Centre (AHSC), a pioneering collaboration between King's College London, and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts.