Personal Assistant (Part-time)
Sarah Gibson MP is seeking a highly organised, proactive, and compassionate individual to join as a Personal Assistant. This role will need someone with strong communication skills underpinned by empathy and a willingness to deliver for local people. A good understanding of the Microsoft package, confidence in using databases and systems, and an awareness of data protection legislation are essential. Working in Parliamnet on a Tuesday and Wednesday.
Key responsibilities
- Assist in the compilation of briefing packs
- Assist with arrangements for events; this may include: venue research and bookings; compiling and
- managing guest-lists; liaising with suppliers; and providing on-the-day event support as required
- Database management using office software (e.g. Microsoft Office) to handle administrative cases
- Diary Management
- Efficient data and file management to ensure the office complies with the data protection legislation
- Engage professionally, confidentially and with care and integrity with members of the public, through a
- variety of methods
- Exposure to complex cases
- Handling administrative arrangements for meetings with members of the public/MP surgeries
- Minute taking
- Open, handle and action email, post and social media enquiries
- Photocopying, filing, record-keeping and typing correspondence
- Provide administrative support in relation to MP's expenses scheme via IPSA Online
- Respond to enquiries by telephone, e mail and social media, passing on queries to another team
- members/MP as appropriate
- Provide support to aid recovery by supporting with daily routines by being person centred
- Provide safe, discrete and thoughtful assistance to the MP as required
There may be a requirement for the role holder to work outside of normal working hours, including assisting with events alongside the MP as requested.
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