Marketing Specialist

Job Description

Key Responsibilities

1. CRM Management & Data Accuracy

• Manage and refresh targeted distribution lists for marketing campaigns.
• Partner with Executive Assistants (EAs) to verify and update CRM information regularly.
• Support basic reporting or dashboard updates to track marketing activity and engagement.

2. Marketing Operations & Campaign Support

• Coordinate workflows with the central graphics and marketing teams to support the production of client materials and publications.
• Manage the administrative elements required to publish and launch marketing collateral.
• Track timelines, approvals, and inputs across stakeholders to ensure smooth campaign delivery.
• Assist with coordination of email marketing, social media scheduling, and internal communications as needed.

3. Events Coordination

• Provide administrative support for internal and external events (e.g., client events, roundtables, sector sessions).
• Manage logistics including invitations, attendee lists, materials preparation, and follow-up actions.
• Liaise with external vendors where required and ensure event documentation is organised and up to date.

4. General Marketing Administration

• Maintain shared marketing folders, mailbox, and planning documents.
• Support the preparation of marketing presentations, credentials, and pitch materials.
• Assist with tracking progress against marketing plans and ensuring effective communication across teams.

Qualifications

Experience & Skills

Essential:

• Strong organisational skills and high attention to detail
• Proactive, can-do attitude with willingness to learn
• Good written and verbal communication skills
• Ability to manage multiple tasks and deadlines
• Competent with Microsoft Office (Outlook, Excel, PowerPoint)

Desirable:

• Experience using a CRM system (e.g., Salesforce, HubSpot, MS Dynamics)
• Prior internship or experience in marketing, events, communications, or professional services
• Familiarity with social media or email marketing tools

Personal Attributes

• Reliable, collaborative, and service-oriented
• Comfortable working with colleagues at all levels
• Curious about marketing and keen to grow their skillset
• Positive attitude and strong sense of ownership for tasks
• Thrives in a fast-paced, professional environment