Executive Assistant

ABOUT US / VALUES/ OVERVIEW

Universal International Studios (UIS), a division of Universal Studio Group, partners with storytellers from around the globe to create bold and distinctive shows with universal resonance. Based in London and led by President Beatrice Springborn, the business' in-house production companies include Carnival Films ("The Day of the Jackal," “Lockerbie: A Search for Truth,” "Downton Abbey”), Matchbox Pictures (“House of Gods,” "Bad Behaviour"), Working Title Television (“Too Much,” "We Are Lady Parts") and Heyday Television ( "The Capture," "Apples Never Fall"). UIS also backs Tony Ayres Productions ("Clickbait," "The Survivors") and is a minority shareholder with a first-look distribution deal in Canada’s Lark Productions (“Allegiance,” "Law & Order Toronto: Criminal Intent"). Additionally, UIS houses a scripted unit that develops and produces original series such as “Hanna,” and the BAFTA Award-winner "Dodger”, as well as partnering with third parties on series such as “The Dream Lands,” “One Day,” "Everyone Else Burns" and “The Undeclared War”. The studio also includes NBCUniversal Formats, the international sales division that brings content to the global market, including shows such as "The Real Housewives," "Top Chef," "Saturday Night Live," "Hollywood Game Night," "That’s My Jam," "Suits," "Superstore," and more.

At Universal International Studios, we are focused on our commitment to a more ambitious and inclusive future. Our company values play a huge part in this commitment and the culture of our company.

We’re Ambitious For our Future, We’re In This Together, We’re Actively Inclusive.

We are proud to be a Disability Confident Employer, and we’ll do everything we can to support you during your application. If you need us to make any adjustments to our recruitment process, speak to our recruitment team who will be happy to support you. Accessibility Statement | NBCUnicareers

Job Description

RESPONSIBILITIES

Specific responsibilities include but are not restricted to:

Executive Support & Diary Management

•Provide comprehensive executive support to two Senior Vice Presidents responsible for International unscripted programming, and Format sales and production.

•Manage time effectively across the two different departments, roughly 75% allocated to unscripted and 25% to formats

•Operate within agreed time zones, balancing responsibilities for diary and project management with LA assistants and handing over activity where necessary and timely to LA assistants

•Manage complex and frequently changing diaries, ensuring efficient scheduling of meetings, client calls, and travel commitments.

•Serve as a key point of contact for internal teams and external partners, maintaining effective communication and fostering strong professional relationships.

Project & Production Coordination

•Liaise between stakeholders across UIS, UTAS, USG, NBC and Peacock to deliver pan-business projects in support of SVP, Unscripted

•Coordinate extensive international travel arrangements, including the preparation of detailed itineraries, visas, accommodation and transport logistics.

•Act as the primary contact and coordinator for visiting US executives, overseeing their schedules, arranging high-level meetings, and managing hospitality, dinners and events during their time in the UK.

•Support project coordination activities, tracking progress and ensuring that priorities and deadlines are met.

Travel & Event Logistics

•Organise departmental and client events, off-sites and hospitality, ensuring all logistics are managed to a high standard.

Administration

•Provide proactive administrative and operational support, anticipating requirements and always maintaining a high level of discretion and professionalism.

•Prepare meeting packs, presentations and briefing materials in support of executive meetings, client pitches and production updates.

•Process and reconcile executive expenses in accordance with company policies.

Responsibilities are not limited to the above description and may be modified at any time by the Company.

Qualifications

SKILLS / QUALIFICATION REQUIREMENTS

Essential

•Must have at least 1+ years of experience in an administrative/support role

•Strong organisational skills and the ability to prioritise and manage a large volume of tasks

•Excellent interpersonal and communication skills, both written and verbal

•A genuine passion for Film & TV and a hunger to learn.

•An ability to maintain a high level of discretion and sensitively handle confidential information.

•General tech aptitude

•Proactive approach, positive attitude, the ability to quickly adapt to a demanding and fast-moving position and work effectively in a team

•High level of discretion and professionalism

•Collaborative spirit and a positive, can-do attitude

•Impeccable attention to detail

Desirable

•Previous experience in the media or entertainment industry

•Familiarity with creative environments

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].