Office Manager

Location: Shoreditch, London

Practice: White Red Architects

White Red Architects are looking for a proactive and organised Office Manager to join our team in Shoreditch. This is a part-time role, based in the studio four days a week, supporting the smooth day-to-day running of the practice.

• Raising monthly sales invoices and supporting with debt chasing when required
• Supporting external accountants on payroll and end-of-year accounts
• Supporting HR administration, recruitment, onboarding, and offboarding of team members
• Providing bookkeeping support to accountants
• Offering administrative support to the team across a range of tasks
• Liaising with the building manager and external suppliers
• Acting as Health & Safety Advisor - ensuring compliance, producing the office H&S handbook, and risk assessments
• Managing annual insurance renewals, issuing PI certificates, and liaising with brokers
• Coordinating team and client events, with support from the Office Assistant
• Overseeing the upkeep of the studio and supplies
• Managing CMAP (our project management platform)
• Liaising with the company bank as required
• Supporting our annual R&D tax claim with our specialist
• Maintaining our RIBA registration and completing the annual benchmarking survey
• Attending staff appraisals and supporting with associated admin

• Excellent time management and ability to prioritise tasks
• Experience in invoicing and financial administration
• Strong attention to detail
• Self-motivated and proactive attitude
• Exceptional organisational and communication skills
• Ability to work both independently and collaboratively
• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Basic knowledge of Xero
• Experience using CMAP (or similar project management tools)

Please submit your CV and a brief cover letter, including your notice period. Applications should be no larger than 5MB in size.

Salary will be dependent on experience.

NO AGENCIES PLEASE

White Red Architects is an equal opportunities employer. We welcome applications from all backgrounds and are committed to creating an inclusive environment where everyone can thrive. Any offer of employment will be conditional on the right to work in the UK.