Executive Assistant to CEO

Job Title: Executive Assistant to CEO

Location: London, EC4R 1AP

Salary: £40,000 - £55,000 per annum pro rata (actual annual salary £20,000 - £27,500 per annum)

Job Type: Permanent, Part-Time (1 week on/1 week off), 5 Day Week with Tuesday, Wednesday & Thursday in office and Monday and Friday working from home

We're looking for a proactive, highly organised Executive Assistant to be the CEO’s strategic right hand. This is not your typical support role — you'll be an integral part of running and scaling the business, driving clarity and execution every step of the way.

Are You the Kind of Person Who...

• Brings calm to chaos, loves creating structure, and spots problems before others realise they exist.
• Keeps multiple plates spinning while improving how they spin.
• Thrives on autonomy, clarity, and solving real problems without fluff.

What We're Looking For

We’re not after a traditional PA. You’re a strategic operator who partners with the CEO to run the business better, smarter, faster. You’re exceptionally organised, detail-focused yet big-picture aware, and confident working solo, managing up, and collaborating across clients, suppliers, and team.

About Us:

We’re The Procurement Group — a specialist cost consultancy. Small team. Big responsibility. Zero fluff.
For 20+ years we’ve helped clients control costs intelligently. Now we’re scaling, both in the UK and internationally. You’ll be the person who keeps the business flowing while the founder focuses on scaling — a critical, hands-on role with real impact.

What You'll Actually Do:

• Own the CEO’s workflow — calendar, inbox, task priorities.
• Ensure meeting actions (yours and theirs) are followed up and executed.
• Keep projects moving: report progress, blockers, and what’s next.
• Manage contracts, savings schedules, renewals, and internal documents.
• Prepare spreadsheets, agendas, and reports for client/internal meetings.
• Be the point of contact for suppliers and key stakeholders.
• Learn, document, and refine our processes, proactively improving how we work.
• Be in the office 3 days a week, working side-by-side with the CEO.

What Working in a Micro Business Means:

• You’ll see the impact of your work every day — we all muck in.
• You’ll shape how we scale by improving how we work.
• You’ll build systems that make growth sustainable, working closely with decision-makers.

You’ll Love This If You...

• Enjoy variety, autonomy, and responsibility.
• Get satisfaction from making things run smoothly.
• Want your work to matter and your voice to count.
• Appreciate a week-on / week-off rhythm for real balance.

You Might Struggle If You...

• Need constant direction or hand-holding.
• Prefer a corporate structure with separate departments.
• Don’t enjoy fast-paced, hands-on environments.

Next Steps — Show Me You're the One:

Once you click ‘ Apply ’, you’ll be registered on our recruitment hub and will receive an automatic email with next steps from a no reply email address (please check your spam / junk folders for this)

To complete your application, you MUST follow the instructions.

You will need to:

Email us with the subject line: ‘Exec. Assistant Application – I’m Your Strategic Right Hand’.
In your email, include:

• Why this role fits you like a glove.
• One example of how you’ve proactively taken work off a CEO’s or Director’s plate.
• How you stay on top of both daily tasks and longer-term goals (give an example).

Attach your CV and let me know:

• Your availability to start / notice period?
• Any travel commitments in the next 12 months?
• Your current salary?
• Do you have 5 years current experience in a similar role?
• How long have you worked in a business of fewer than 10 employees?
• Are you clear that this is a job share working 1 week on/1 week off?
• Are you clear that the salary is pro-rata and therefore actual annual salary is £20K-£27.5K?

Important: We’ll only consider applications that follow this process—because that’s what we’ll expect the successful candidate to do. DO NOT ring us; we’ll contact you if we want to progress your application.

Important Bits

• This is a Part-Time (1 week on/1 week off) role. The week on will be a 5 Day Week with Tuesday, Wednesday & Thursday in office and Monday and Friday working from home
• You must have the right to work in the UK — no visa sponsorship available.

Please click on the APPLY button to send your CV and Cover Letter for this role.

Candidates with experience of; PA, Personal Assistant, EA to Associate, PA to Associate, EA to Partner, PA to Partner, Office Assistant, Business Administrator, Executive Assistant, may also be considered for this role.