Payroll Manager

White Stuff was established in 1985 through a simple idea. This idea grew and now we have shops and concessions in the UK and internationally, selling women’s and men’s clothing as well as beautiful accessories and homeware. Our original prints (all designed in house), intricate details and considered design touches reflect our personality and make us subtly distinctive.

Our people are at the heart of our brand, constantly moving and driving us forward. We’re sociable, talented and like minded and we’re not hierarchical or political in how we do business. We encourage entrepreneurial ideas and accountability at all levels.

White Stuff was acquired by TFG UK in October 2024.

Who you are:

The successful Payroll Manager will be someone who has experience of working in Retail (with a Shop estate), can manage all areas of payroll including UK and International and has experience of implementing a new payroll system .

Primary objective of the job:

Working within the finance department and managing two direct reports, the Payroll Manager will have close links with the People Team. This role is responsible for the delivery of the end-to-end processing of the company’s monthly payroll in the UK, along with International monthly processing (Germany, Guernsey & Ireland) for a total of c 1300 employees.

The payroll manager has the responsibility of ensuring full compliance of all payroll taxes, as well as maintaining the payroll records.

We currently have a non-automated payroll system so proficiency in excel is a must as manual statutory calculations are needed. However, we are currently in the process of implementing a new Payroll (& HR) system which is due to go Live in March 2026. The Payroll Manager will play a major role in the delivery of this project which will require good prioritization, organization and communication skills and a collaborative working style.

What you’ll be doing:

• Timely and accurate processing of all salaried and hourly rate staff, across head office and shops for c 1300 employees. This process also includes Pension and Benefits administration, processing of Month end journals and balance sheet * Benefits invoice reconciliations.

• Preparation and submission of Payroll taxes; PAYE, NIC, P11Ds, P60s, PSA ensuring deadlines are met and paid on Time. Managing Staff queries. Staying up to date with current laws, legislation and regulation including NMW compliance checks.

• Main Point of contact for current IT software (Open People- UK and ADP- Internationally). Payroll lead for internal and external audits.

• Project lead representing Payroll on new system (PeopleXD), attending workshops, providing data, UAT and working with the PM and HR team to ensure successful delivery and transition.

• Manage and develop Payroll Supervisor and Payroll Administrator

What you’ll need:

• Payroll experience in the Retail industry including managing international payroll
• Experience of implementing a new Payroll system
• Update to date knowledge and understanding of payroll legislation
• Use of Excel to a good standard – Lookups, Pivot tables being able to work with high number of spreadsheets
• Experience of managing and developing people
• Strong analytical, problem solving and organization skills
• Strong communication and interpersonal skills

What we will offer you:

As a Payroll Manager at White Stuff you will be entitled to an array of great benefits, some of which include:

• Annual bonus opportunity
• Up to 25 days holiday per annum
• 50% discount
• Subsidised BUPA Dental Insurance
• Healthcare cash plan and Life Assurance
• Interest free season ticket loan
• Pension Contribution

We are committed to creating an environment where we can all be proud to work and be ourselves. Part of this commitment is being an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, and age .

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