Office and Finance Assistant

An exciting opportunity has arisen for an Office and Finance Assistant to join a thriving team in London, offering a hybrid working model with three days in the office and two days from home. This role is perfect for someone who enjoys variety in their day-to-day responsibilities, combining financial administration with office management tasks. You will play a pivotal part in ensuring the smooth running of the office, supporting both operational efficiency and financial accuracy. Working closely with senior leadership, you will be at the heart of a supportive and inclusive environment that values your attention to detail, organisational abilities, and commitment to excellence. With opportunities for professional development and exposure to cross-functional teams, this position offers a rewarding path for those looking to grow their career within a dynamic setting.

What you will do:

• Track and manage all office and staff expenses, ensuring financial records are meticulously maintained and up-to-date for accurate reporting.
• Assist in preparing, monitoring, and providing recommendations on office budgets while delivering regular updates to relevant stakeholders.
• Process invoices efficiently through approval workflows, ensuring timely payments to vendors and maintaining positive relationships.
• Support agreement and contract payment schedules by managing renewals and ensuring all payments are processed without delay.
• Reconcile company credit cards, petty cash, and employee expense claims in line with company policies to ensure compliance at all times.
• Maintain comprehensive financial records for audit purposes by ensuring proper documentation and detailed reporting procedures are followed.
• Monitor recurring costs such as subscriptions, software licences, and service agreements while negotiating contracts for cost-effectiveness.
• Organise an efficient office environment by managing supplies, equipment inventory, seating plans for hybrid work schedules, and liaising with vendors.
• Coordinate company events from team-building activities to major celebrations by handling logistics, scheduling, materials preparation, and vendor management.
• Support onboarding and offboarding processes for employees including workstation setup, system access arrangements, training material preparation, and health & safety compliance.

What you will bring:

• Demonstrated experience in office administration roles with significant involvement in financial management responsibilities within a professional setting.
• Proficiency using Microsoft Office Suite-especially Excel-and familiarity with financial software such as Xero for accurate data entry and reporting.
• Exceptional organisational skills paired with effective time-management abilities that enable you to handle multiple priorities simultaneously without compromising quality.
• Excellent verbal and written communication skills that allow you to interact confidently with colleagues at all levels including senior executives.
• Meticulous attention to detail when dealing with financial reports or sensitive information ensures accuracy across all documentation.
• Discretion and professionalism when handling confidential data or operational matters is essential for maintaining trust within the team.
• Ability to collaborate comfortably with cross-functional teams while providing dependable support during busy periods or special projects.
• Problem-solving skills that help you address issues quickly while considering the needs of others involved in each situation.

If you are ready to take the next step in your career as an Office and Finance Assistant within a collaborative environment that values your unique strengths-this is your chance!

Apply today by clicking on the link provided!

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates