Office Manager - Independent Secondary School - Bromley,...

Office Manager – Independent Secondary School – Bromley, London

Start Date: As soon as possible
Contract: Full-time, Permanent
Salary: Paid to scale

School Information

This is a well-established Independent Secondary School in Bromley, London , serving pupils aged 11–18 within a supportive and ambitious school community.

The school is committed to high academic standards while placing strong emphasis on pupil wellbeing, personal development and positive relationships. Its professional services teams play an important role in ensuring that staff and pupils have the organisational support required for the school to operate effectively.

The school is seeking an experienced Office Manager to oversee its busy administration office.

The Role

The Office Manager will coordinate the daily operation of the school office and ensure that administrative systems remain organised and efficient.

Key responsibilities will include:

• Managing the daily workload of the school office.

• Coordinating administrative priorities.

• Supporting administrative colleagues.

• Acting as a key point of contact for parents and visitors.

• Managing telephone calls and correspondence.

• Responding to general enquiries.

• Maintaining accurate pupil records.

• Updating the school's management information system.

• Preparing letters, reports and documentation.

• Supporting senior leaders.

• Organising meetings and appointments.

• Supporting school events.

• Maintaining filing systems.

• Supporting admissions processes.

• Assisting with attendance administration.

• Monitoring office supplies.

• Liaising with suppliers and contractors.

• Maintaining confidential records.

• Coordinating administrative projects.

• Ensuring important deadlines are met.

Managing the Office

The successful candidate will need to ensure the school office remains organised and responsive throughout the school day.

This will involve prioritising tasks, coordinating workloads and ensuring urgent matters are addressed promptly.

The successful candidate should be comfortable working in a fast-paced environment where priorities can change.

Communication With Parents

The Office Manager will communicate regularly with parents and carers.

You will need to provide a professional and welcoming service while recognising when enquiries need to be escalated.

Strong interpersonal skills will be essential.

Senior Leadership Support

The role will involve working closely with senior leaders.

Responsibilities may include:

• Arranging meetings.

• Preparing reports.

• Producing correspondence.

• Maintaining records.

• Coordinating appointments.

• Supporting school events.

• Managing administrative projects.

Person Specification

The ideal candidate will have:

• Previous office management or senior administration experience.

• Excellent organisational skills.

• Strong written and verbal communication.

• Excellent attention to detail.

• Strong IT skills.

• Confidence using Microsoft Office.

• Experience managing confidential information.

• The ability to manage competing priorities.

• Strong problem-solving skills.

• A professional and approachable manner.

• The ability to work independently.

• Experience coordinating colleagues.

• A proactive approach.

Previous experience within a school or education setting would be advantageous.

Safeguarding and Confidentiality

The Office Manager will handle sensitive pupil and family information and must maintain strict confidentiality.

The successful candidate will be expected to follow all safeguarding, data protection and information-handling procedures.

Why Join the School?

This is an excellent opportunity for an experienced Office Manager or senior administrator to join an established Independent Secondary School in Bromley .

Application

If you are an experienced Office Manager or senior administrator looking for a permanent opportunity within an Independent Secondary School in Bromley , please send your CV as soon as possible.