Executive Assistant / Office Manager

A little bit about us…

Pion produces award-winning technology for the biggest retailers on the planet, connecting them with the youth market. We’re constantly innovating to offer new solutions that satisfy our consumers, drive ROI for our clients, and create an empowering workplace for our employees.

Life at Pion: Where People Thrive

At Pion, we’re driven by big ideas and bold thinkers. Our purpose is clear: to make life more affordable, especially for students. That mission demands diverse perspectives and a culture where everyone belongs.

Our people power everything we do from innovation to collaboration. We’re here to break down barriers and build a space where everyone can grow, learn, and thrive—because affordability starts with empowered people.

Check out our SHARP values to find out more about our culture.

Research shows that while men apply to jobs when they meet 60% of the requirements, women and those in underrepresented groups tend to only apply when they tick every box. We don’t think you should have to tick every box. We value your uniqueness, and it goes without saying that all applications are welcome, even if you don’t think you fit the criteria. 

Need any adjustments to support you with your application? Just drop us an email at [email protected] .

About the role

As a result of our incredible success and growth, we are looking for an Executive Assistant with office management responsibilities (or an Office Manager with Executive Assistant responsibilities)! to join us. You'll be reporting into our People Partner, and this role will have two critical areas of responsibility which deliver high impact both across the business, and within our senior management function. The role requires this individual to be in our London Office (Kentish Town) on a daily basis, so is a fully on site role.

Office Management (70% of the job role responsibilities)

• Maintain and oversee the office daily. 
• Responsible for ensuring the security of the office, including opening procedures and managing key holders and access permissions.
• Organise and schedule monthly social events at our London & Manchester locations.
• Act as the main point of contact for contractors, suppliers and cleaners.
• Assist with onboarding of new employees, working with the recruitment and people team to ensure onboarding runs smoothly.
• Manage and handle travel arrangements companywide when required.
• Manage workplace and facility procurement requests.
• Assume responsibilities as the onsite first aider and fire warden; training will be provided.

Executive Assistant (30% of the job role responsibilities)

• Full diary management of the CEO, which may include managing different time zones.
• Ensure that the CEO is fully prepared and briefed for meetings, set meeting agendas, use Gemini for note taking refinement and follow up accordingly.
• Manage and protect the CEOs time, according to priority.
• Prepare presentations, papers and notes. 
• Assist with technology when needed.

Requirements

A little bit about you.
We’d really like to hear from you, if you have:

• Ideally have previously worked in a company with a mixture of remote and hybrid working in either SaaS, MarTech or Media.
• Proficient in Gsuite, with knowledge of Apple and familiarity with Gemini or other AI note-taking tools.
• Experience working with senior stakeholders, including CEOs and C-suite executives.
• You have worked as an experienced Executive Assistant with office management expertise.
• Experience in fast-paced environments requiring urgent action and self-reliance
• Willingness to come into the London office in Kentish Town daily - this will be a fully on-site role

Benefits

Life at Pion

Let’s take a look at a few things that make Pion an amazing place to work…

💰 Competitive salary.

🌴 30 days annual leave, plus bank holidays.

🏆 Accredited 'Great Place To Work’ company in three categories.

🧠 Commitment to personal development and career growth. We’re talking learning budgets, coaching workshops and progression plans.
👩🏽‍💻Hybrid working. Working at Pion, you’ll have the ability to collaborate with colleagues but also pick three days you'd prefer to work from home.

📅Flexible working hours (start between 8-10am and finish between 4:30-6:30pm).

❤️ Focus on welfare. We offer a monthly wellness allowance, gym memberships, access to mental health first aiders, a health cash plan and more.

🛍️ Access to incredible partnership discounts for the biggest brands in the world. Think Google, Apple, GymShark, Domino's, Uber and loads more!

💻 £200 work from home set up allowance to put towards your at-home working space.

Want to know more?
Check out our career site for everything you need to know about starting a career with Pion.

Due to the high volume of applicants, we can only respond to shortlisted applicants. By submitting your application, you agree that Pion may collect your personal data for recruiting, global organisation planning, and related purposes. Our Applicant Privacy Notice explains what personal information and where we may process, our purposes for processing, and the rights you can exercise over Pion’s' use of your personal information.