Executive Assistant

At Paymentology, we’re redefining what’s possible in the payments space. As the first truly global issuer-processor, we give banks and fintechs the technology and talent to launch and manage Mastercard, Visa, and UnionPay cards at scale - across more than 60 countries.

Our advanced, multi-cloud platform delivers real-time data, unmatched scalability, and the flexibility of shared or dedicated processing instances. It's this global reach and innovation that sets us apart.

We’re looking for an experienced and proactive Executive Assistant to support our C-level leadership team, including our CTO, CFO, and CPO. You’ll be the cornerstone of their productivity - managing complex schedules, facilitating executive communication, and coordinating key meetings and reporting. If you thrive in a fast-paced, dynamic environment and can seamlessly juggle multiple priorities while maintaining absolute discretion, this is your opportunity to make a real impact at a global fintech.

This is a hybrid role with 2 days in our London office / week.

What you get to do::

Schedule & Meeting Management

• Manage and prioritise the complex calendars of the CTO, CFO, and CPO, ensuring efficient and effective scheduling.
• Anticipate potential conflicts, reschedule as needed, and ensure all logistics are in place for seamless meeting execution.

Executive Communication & Stakeholder Coordination

• Act as the key liaison between executives and both internal and external stakeholders.
• Prepare high-quality executive-level communications, presentations, and updates that reflect professionalism and clarity.

Administrative & Personal Support

• Handle a range of administrative tasks, including expense management, correspondence, and business reporting.
• Support with personal logistics such as holiday bookings, car reservations, and ad-hoc errands.
• Own the logistics and minute-taking for weekly management team meetings and follow up on action items.

Monthly Reporting

• Prepare accurate and timely reports related to business expenses, office costs, and reimbursement claims.
• Collaborate with relevant teams to collect data and compile board information for monthly reporting.

What you can look forward to::

At Paymentology , it’s not just about building great payment technology - it’s about building a company where people feel they belong and their work matters. You’ll be part of a diverse, global team that’s genuinely committed to making a positive impact through what we do.

Whether you’re managing executive priorities across time zones or supporting strategic business initiatives, you’ll find real purpose in your work - and the freedom to grow in a supportive, forward-thinking environment.

Travel:
< 10%

REQUIREMENTS

What it takes to succeed:

•  Proven ability to manage highly confidential information and exercise excellent judgment.
• Proficiency with calendar and scheduling tools, and the Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong written and verbal communication skills and a professional demeanour.
• Highly organised, detail-oriented, and adaptable to fast-changing priorities.
• Ability to work under pressure and support multiple executives concurrently.

Education and Experience:

• High school diploma or equivalent required; degree or certification in Business Administration or a related field preferred.
• Minimum of 5 years’ experience in an Executive Assistant or senior administrative role, ideally supporting C-level leadership in a global business.