Office Executive / Administrator

We are a UK & Ireland practice with strong connections across all of our studios in London, Sheffield, Cardiff, Glasgow, Belfast and Dublin. We work collaboratively as one team structured by sector, sharing resources, knowledge and skills. Ranked as one of the top 25 largest practices in the UK this year, other recent accolades include:  

• Best Companies Top 50 Best Mid-sized Companies to work for 2023.
• Winner Building Awards: Architectural Practice of the Year 2022 & 2023
• Winner Building Awards: Every Person Counts, the people strategy award.
• Winner AJ100 Sustainability Innovation of the Year 2022.
• Winner AJ100 Awards Employer of the Year Award 2022.

We’re looking for an enthusiastic Office Executive/Administrator to work closely with our Studio Director, Board Directors and Regional Team to provide a mix of facilities management, front of house duties, executive and general administrative support. This is a varied role where you will have a broad range of responsibilities and the opportunity to make a big impact on our London Studio. We’re looking for someone who will assist with the smooth day-to-day running of our Studio; from, ordering supplies, planning staff engagement events, providing executive assistant support to our Senior Leadership Team, to dealing professionally with our clients. You’ll help our employees feel supported and act as the go to person for all things Studio related.

This is a rewarding role, perfect for someone who enjoys taking initiative, loves variety, can juggle tasks and solve problems. You’ll have scope to make a real impact on how we do things and be part of a larger team spanning across our 6 studios.

Skills and experience:

• Able to work on own initiative, plan and manage a varied workload to tight deadlines
• Have strong administrative support skills, working with care and attention
• Able to communicate effectively with a wide range of individuals, compare perspectives and recognise the feelings of others
• Professional with a friendly, positive and helpful manner, working co-operatively with others towards achieving a shared goal
• Enjoy listening to others, analyzing information and situations and problem solving
• Microsoft office proficient
• Equivalent of 5 years relevant experience

We offer a friendly studio environment, an award-winning lifestyle package, and a commitment to supporting your personal development through the HLM Academy.

Diversity, inclusion and belonging (DIB) is at the core of our business. We advocate equal opportunities, creating an inclusive working environment for all. If you have a disability and would prefer to apply in a different mode please contact our HR team for assistance.

HLM Architects is an equal opportunities employer.

Looking for a fresh challenge where you can really make a difference? we’d love to hear from you. Apply now via our website by submitting your CV and tell us why you're the perfect fit for our studio.

hlmarchitects.com