Event Production Manager (Freelance)

Role: Event Production Manager

Reporting To: Project Director

Type: Contractor/Freelancer

Location: Remote/Flexible with days in office (Haggerston) when required

Start Date: TBC

End Date: TBC

ABOUT WARM STREET

Warm Street has been built by a team of music heads who have a love for music and the cultures surrounding it. It’s a mad thing when you get to do what you love everyday, make a difference and support the scenes you care about. We’re originally formed from businesses built within youth and music culture. Our past experience helped us become consultants, building brand identity and cultural sincerity. We’re best known for our work with the likes of Red Bull Music Academy, Wray & Nephew, Magnum, Ballantine’s and adidas. We are a social-first agency helping brands share their love for music.

THE ROLE

As an Events Production Manager, you will be responsible for managing and overseeing the production of Warm Street events, delivering for a variety of clients, from initial planning to execution.

Your day-to-day responsibilities will include developing, planning, and executing the build of events, preparing and managing event budgets, sourcing and managing vendor contracts, overseeing event production activities, managing event staffing, preparing detailed event production schedules and timelines, and ensuring compliance with all relevant health and safety regulations and industry standards.

WHAT WE ARE LOOKING FOR

We are seeking experienced Events Production Managers to join us on some of our client projects. The ideal candidate will have a proven track record of successfully managing events from initial planning to execution, along with excellent project management, organisational, and problem-solving skills. The Events Production Manager will work closely with clients, vendors, and team members to ensure the successful delivery of events.

The ideal candidate should have a strong understanding of the technical aspects of event production, including lighting, sound, staging, and audiovisual equipment, and a keen eye on this in relation to brand experience. Additionally, the candidate should be familiar with event logistics and have experience in vendor management. The ability to communicate effectively with clients, vendors, and staff is essential.

The candidate should have a deep understanding of event safety and risk management. They should be knowledgeable about venue licences, insurance, and health and safety regulations. They should be able to conduct thorough risk assessments and implement appropriate safety measures to ensure a safe and secure event environment.

DAY-TO-DAY RESPONSIBILITIES

• Develop, plan, and execute events, including logistics, production, and vendor management.

• Work closely with clients, vendors, and team members to ensure the successful delivery of events.

• Working with key external stakeholders to secure permissions, and licensing, and to make safe plans with regards to attendees experience both on site and off site

• Prepare and manage event budgets, including cost analysis, budget projections, and post-event reconciliation.

• Source, negotiate, and manage vendor contracts and agreements.

• Conduct site inspections and liaise with venue staff to ensure smooth event operations.

• Oversee event production activities, including lighting, sound, staging, and audiovisual equipment.

• Manage event staffing, including scheduling, hiring, training, briefing and supervision of event staff.

• Prepare detailed event production schedules and timelines.

• Develop and implement event safety plans and risk assessments.

• Ensure compliance with all relevant health and safety regulations and industry standards.

REQUIREMENTS

• Strong project management and communication skillesskills

• Confidence to take a project from brief to final delivery with a high level of detail

• Detailed in the delivery of scope of work, legal and budget documents

• Ability to create strong relationship based on trust both internally and externally

• Experience of running teams and projects in an organised and efficient manner

• A confident communicator, able to demonstrate leadership both verbally and in writing

• Ability to manage, lead, inspire and motivate team

• Experience of brand marketing - understand strategy and methods to reach consumers

• Passionate about brands and driving teams to deliver at the highest standard

• Experience conducting thorough risk assessments and implementing appropriate safety measures

• Ability to prepare and manage event budgets, including cost analysis, budget projections, and post-event reconciliation

• Experience sourcing, negotiating, and managing vendor contracts and agreements

• Ability to conduct site inspections and liaise with venue staff to ensure smooth event operations

• Experience managing event staffing, including scheduling, hiring, training, and supervision of event staff

• Ability to prepare detailed event production schedules and timelines

• Familiarity with event safety plans and risk assessments

• Strong understanding of the technical aspects of event production, including lighting, sound, staging, and audiovisual equipment

• Familiarity with event logistics and experience in vendor management

• Strong relationships with external stakeholders (particularly in London) - Councils, Metropolitan Police, LFB, LAS

OUR VALUES

We’re not here to coast along with the traditional marketing industry model, we want to change the face of culture, do things no-one else will take a risk on and push our clients to positively impact people’s lives. We want to make a big impact and this includes improving the diversity of our agency family, with representation at every level, and no more ASSUMPTIONS. We are a purpose driven company, and actively involve our team in defining how we can better support the cultures and communities we work with.