Operations Manager

Job Title: Operations Manager

Main Purpose of Job

The Operations Manager is responsible for the cost-effective management of all engineers and sub-contracted planned and reactive maintenance labour across M&E, Building Fabric, and Grounds Maintenance disciplines. This includes the management of resources through various databases, financial oversight up to invoicing, compliance reporting, information collation, and the management of specialist service providers. Key responsibilities also include maintaining the asset database, insurance registers, and scheduling planned preventative maintenance in collaboration with the management team.

This role requires effectively managing processes, developing, and implementing company and PFI contract standards, and contributing to the contract by maintaining quality assurance documentation.

Main Duties & Responsibilities

Resource and Maintenance Management

Management of all self-delivered engineering and sub-contracted labour resources for PPM schedules and Reactive maintenance requests.

Use and administration of IT Systems (e.g., Labour Management Systems, Building Management Systems, Planned Preventative Management Systems, Stock Control Systems, and other databases) to ensure efficient staff and resource utilization.

Management of the site insurance register inspection schedules undertaken by the sub-contracted labour force, ensuring all operational pressure systems plant and lifting equipment have associated written schemes of inspections assigned and maintenance schedules are programmed into the IT System.

Review existing and devise new PPM regimes for site assets to ensure optimum operational availability and life cycle.

Financial and Reporting Management

Management of operational revenue budgets to maintain agreed expenditure levels and report on any discrepancies. Draft management reports, client, and monthly reports as required.

Liaise with other managers to ensure efficient delivery of outsourced PPM schedules and continuity of service and project delivery.

Review available bonded stores stock levels to ensure sufficient materials, replacement parts, and consumables are available at all times to maintain operational site plant and equipment.

Provide labour management, reactive, and planned maintenance reports and identify where sub-contract resources need to be adjusted to meet operational requirements.

Supplier and Compliance Management

Review and specify sub-contract service level agreements and liaise with the Procurement department regarding negotiating and appointment of suppliers.

Undertake training for Authorised and Responsible Persons roles for specialist service delivery streams (e.g., Medical gases, Water Management, Asbestos).

Strategic and Project Support

To assist the General Manager in implementing energy saving campaigns to promote the efficient use of energy utilities.

To assist the General Manager in the delivery of compliant site services and projects.

To assist the General Manager in the development of capital replacement programmes for plant, equipment, and fabric in line with technological developments and PPM best practice.

To undertake specialised projects as detailed by the General Manager.

Take part in the management out of hours, on-call roster.

To undertake training in connection with the duties of the post and Company requirements.

To liaise, meet, and chair meetings with the client regarding operational maintenance schedules.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business