HR Team Administrator

Our internal HR team of 14 people are a key professional support function of the firm. We support the firm throughout the entire employee life cycle, including talent acquisition, on-boarding, talent development, retention, and separation.

Role Overview

To provide administrative support to the wider HR Team, including the talent function, as well as the Firm as a whole. In addition, this role will be responsible for managing the administrative actions surrounding the flow of candidates through the recruitment process, as well as providing additional administrative support to the HR Partner.

Duties and Responsibilities

• In the HR Assistant’s absence:
• Liaise with the Technology team to ensure new joiner details and software requirements are accurate.
• Assist with the welcome and induction of all new starters ensuring that appropriate actions are completed.
• Draft communication, for review by other HR Team members to be posted on the intranet, where appropriate.
• Supporting the HR Partner with relevant tasks such as diary management, submitting expenses and any other ad-hoc tasks required.
• Prepare and distribute weekly team meeting agenda and accompanying documents.
• In the absence of the Early Careers Administrator, support the Senior Talent Manager with administrative tasks relating to manager training and any other learning and development activities.
• Prepare HR reports as required.
• Supporting the Early Careers and Experience Hire recruitment processes by providing full administrative support.
• Draft offer documentation and contracts of employment and in the absence of the Early Careers Administrator, draft offer documentation and contracts of employment for trainees.
• Along with the Senior Talent Acquisition Advisor, monitor the recruitment inbox and respond to queries within 48 hours.
• Ensure all job descriptions, adverts, interview questions and relevant technical assessments are up to date and assigned to each role on Buzzacott’s ATS.
• Support the Senior Talent Acquisition Advisor in keeping all job adverts on Buzzacott’s ATS, and job boards are up to date, and ensure correct usage of credits is being adhered to.
• Support the HR Advisor with administrative tasks relating to all work experience requests, and placements, as well as the completion of appropriate administrative actions to support their on-boarding.
• Ensure that a high level of candidate confidentiality is maintained and that all recruitment records are stored in accordance with GDPR.
• Ensure that all candidates are treated with dignity and respect.
• Assist with the development of recruitment related policies and procedures as necessary.
• Prepare reference letters as required.

Skills and Experience

• 5 GCSEs at a minimum of Level 5 (grade C using the old system), including Maths and English Language, or equivalent.
• 3 A-Levels, with a minimum of 120 UCAS points, or equivalent.
• Experience of working in a busy environment and to short deadlines.
• Experience of working in a team environment with shared responsibilities and covering colleagues as necessary.
• Strong administration skills, excellent accuracy and attention to detail.
• Excellent organisational skills with the ability to effectively manage own workload.
• Excellent communication skills, with the ability to communicate effectively with people at all levels.
• Recruitment experience and / or administrative experience, supporting line managers and managing complex diaries.
• Intermediate MS Office Suite (Outlook, Word, PowerPoint, SharePoint and Excel).
• Comfortable working with HR systems and technology, with a proactive attitude toward learning and adapting to new digital tools and platforms to support HR operations efficiently.

What you’ll bring

• Confident and keen to work in a fast-paced, professional environment.
• A flexible approach and communication style to be able to liaise with a range of individuals.
• The ability to multi-task and flex to the needs of the business.
• Pro-active and self-motivated with a proactive ‘can do’ attitude.
• Excellent interpersonal and communication skills (written and verbal).
• Excellent organisational and time management skills.
• Approachable, supportive, responsive and enthusiastic.
• Reliable with excellent attention to detail.
• Displays ethical behaviour.

Why Buzzacott?

We’re big enough to provide deep expertise across a wide range of specialisms, but small enough to value meaningful personal connections — with clients and colleagues alike. You’ll work alongside experienced professionals who will support your continued development, while you contribute to shaping the growth of both our team and our clients.

At Buzzacott, we’re committed to equal opportunities and ensuring all employment decisions are fair, objective, and based on merit. To see more information about our Rewards & Benefits follow this link:

• Rewards & Benefits - Buzzacott

To find out more about the team, please click here.

To find out more about life at Buzzacott, please click here.

To hear from team members across the firm on their experience of life at Buzzacott, please click here.

If you are interested in this role, we encourage you to apply directly via the “Apply” button at the top of the page. When applying, please include your salary expectations and let us know what interests you about the role. Alternatively, if you would like to talk to a member of our HR Team about the vacancy before applying, contact us at [email protected]

Please note: Our HR Team review and respond to all applications.

No agencies please.