Buying Administrator - Beauty

As Buyers Admin, you will provide administrative support to the Beauty Buying team. You will create SKUs and load orders onto the system, deal with and resolve queries and liaise closely with suppliers.

As Buyers Admin you will:

• Be the first point of contact with suppliers and the warehouse for booking in deliveries, making changes to delivery schedules and order amendments·
• Upload the buyers worksheet and create skus in Retek, highlighting areas where Buyers worksheet is incomplete and work with Buyer to improve
• Load orders onto the system correctly as soon as possible after they are received
• Set up and monitor the delivery schedule, checking delivery windows and schedules and highlight problems to Buying team
• Check order confirmation with suppliers, chasing and checking confirmation notes
• Resolve DC queries – for example mismatched delivery note (aim to avoid stock sitting in the DC)
• Update and maintain database with relevant terms e.g. trade/settlement discounts
• Set up accounts for new suppliers
• Ensure requests for pre-ticketing are communicated to suppliers
• Update and amend the sku and category hierarchies, barcodes and all supporting sku information
• Oversee the process for providing samples to the photostudio for digital photo shoots
• Liaise with suppliers to booking shop floor customer sampling and retail operations training
• Circulate daily reports to concessions and internal teams

The Ideal Candidate:

• Organised and proactive. You are able to multi-task, prioritise and work to tight deadlines, whilst maintaining excellent attention to detail
• A problem solver. You are able to apply different ways of thinking in different situations
• A great communicator, both verbal and written. You excel in the relationships you build with stakeholders, able to work across various teams
• A proactive team member. You collaborate with the wider Buying and Merchandising teams
• Pacey, positive and flexible. Responsive to business needs, you are happy and comfortable to take responsibility for your tasks
• All over the numbers. You are analytical and results driven, able to use data to measure performance and identify areas of improvement
• Systems literate.
• You are proficient with Excel, and other Microsoft Office software, with high levels of accuracy
• Team player – interact with teams outside of food buying, including photo studio and shop floor teams. Being present and attending face to face shopfloor walks seasonal photo shoots
• An example of our values, a trusted and respected colleague

Everyone is welcome

Selfridges is a place where we want everyone to feel a sense of belonging. We embrace every self and are committed to cultivating a diverse and inclusive working culture. We are leading with purpose to not only increase the visibility and recognition of under-represented talent within our organisation, but the wider industry too. Here at Selfridges, everyone is welcome – irrespective of race, gender, ethnicity, sexuality, age or disability, we stand by equal opportunities for all.  

Our awards cabinet

We’re not ones to brag, but since you asked...Selfridges has won the award for The World’s Best Department Store an unprecedented four times at the IGDS awards, with an additional award for the Best Sustainability Campaign. We were also recognised as a ‘Best 25 Big Company to Work For 2020’ as awarded by The Sunday Times.

Selfridges has always been much more than a shop. We’re a social space where everyone is welcome and feels a sense of belonging, a creative playground where culture and commerce collide, and an experimental hub where you can discover the most innovative and sustainable ideas in retail. We’re here to help make the world brighter. And you can be an important part of this. We’ll talk more about the role below, but before we get to that, let’s share with you the good stuff…

Rewards and benefits

Life at Selfridges is dynamic, exciting, and always evolving. As well as working with some of the most cutting-edge, iconic and boundary-pushing brands, designers and creatives, we also offer our team members opportunities to help make a positive difference through our network of communities, both within and outside Selfridges.

Here are just a few of our rewards and benefits that help make our team experience that bit more extraordinary:

• Flexible working options to benefit you, your family and your wellbeing that can include part-time, flexi-time, job sharing or hybrid working
• Generous annual leave that increases with length of service
• Up to five paid volunteering days – from beach cleans to co-ordinating food and clothing donations
• Family leave that suits your set up including Maternity, Paternity, Adoption, Surrogacy and Shared Parental leave policies
• Defined pension contribution scheme 
• Generous bonus and/or commission scheme 
• Enviable team member discount including sale previews and double discount days
• Exclusive local discounts on a range of restaurants, bars, beauticians and entertainment
• Subsidised gym memberships 
• Annual travel pass and cycle-to-work schemes 
• A sustainable car salary sacrifice scheme
• Several internal communities to get involved in from our Diversity Board and Green Warriors who are leading the charge on D,E&I and sustainability, to the Wellbeings who are always thinking of new ways to champion healthy minds, bodies and routines for our team members
• Workplace Options, our confidential team member assistance programme for when life gets tricky or you need a little guidance
• Access to a wide range of training programmes to help your career development