HR Assistant

Job title: HR Assistant

Contract Type: Permanent

Location: Shoreditch, London

Reporting into: Group HR Director

Hybrid/ Remote: WFH Monday & Friday. In the office Tuesday-Thursday

Salary: £26,600 -£28,000 per annum (DOE)

About us

The Captivate Group is a collective of four industry-leading creative agencies (Seen Connects, Seen Studios, Seen Presents and Stir), united by a shared belief in bold ideas, diverse thinking, and meaningful work. From experiential events to retail design, PR and influencer campaigns, our teams bring ideas to life in exciting and innovative ways.

Our people are at the heart of our success—and we’re looking for a passionate HR Assistant to help us support, grow and nurture our brilliant people across the agencies.

About the role

As our HR Assistant, you’ll play a vital role in delivering a seamless employee experience. You’ll work closely with the Group HR director to support a wide range of people operations including onboarding, HR administration, learning & development, and culture initiatives.

This is an exciting opportunity to grow your HR career in a creative, fast-paced and people-first environment.

Key Responsibilities

HR Administration & Systems

• Maintain accurate employee records using our HRIS
• Draft contracts, offer letters, reference requests and other HR documents
• Support employee lifecycle administration (new starters, probation, changes, leavers)
• Track absence, holidays, and probation and performance reviews.

Recruitment & Onboarding

• Coordinate job adverts, headhunt, interview scheduling and candidate communications
• Support onboarding and induction planning, including welcome packs and new starter paperwork
• Liaise with IT and office manager for new starter equipment.

Learning & Development

• Assist with researching booking and tracking training sessions
• Maintain training records and support L&D initiatives across all agencies
• Assistant with updating agency competency frameworks when required,

Employee Engagement & Culture

• Help organise internal events, recognition schemes and wellbeing activities
• Support DEI initiatives
• Monitor internal engagement tools and collate feedback
• Manage cross agency mentoring.

Payroll & HR Administration

• Update all employee changes on the payroll spreadsheet and provide evidence of the requested change.

Compliance & Reporting

• Ensure right to work checks and other employment compliance are up to date
• Support preparation for audits and HR reporting when required
• Update policies when required.

What We’re Looking For

• Some previous experience in an HR role, desirable.
• Excellent attention to detail and organisational skills

• Confident using Microsoft Office and HRIS systems
• Clear communicator, able to work with discretion and confidentiality
• A proactive and friendly team player who thrives in a fast-paced environment
• CIPD Level 3 qualified (or working towards) is desirable.

What We’re Looking For:

• Some previous experience in an HR role, desirable.
• Excellent attention to detail and organisational skills
• Confident using Microsoft Office and HRIS systems
• Clear communicator, able to work with discretion and confidentiality
• A proactive and friendly team player who thrives in a fast-paced environment
• CIPD Level 3 qualified (or working towards) is desirable.

The Interview Process:

1. If you are shortlisted, we will invite you to join a 30 minute virtual call for us to get to know you better and for us to tell you more about the role and group of agencies, and answer any initial questions.

2. If we think you'd be a great addition, we will then invite you to do a task relevant to the role you've applied for, which we wouldn't expect to take more than one hour.

A final decision will be made following this.

Benefits:

💰 Salary reflective of your experience and in line with internal benchmarks

🏠 Hybrid working, working from our Shoreditch HQ on Tuesdays, Wednesdays and Thursdays and from home on Mondays and Fridays.

🌴 24 days of annual leave, increasing to 25 after one year and 26 after two years of service

🥰 3 personal days a year which are days that you can take to give yourself a break and support your wellness and mental health.

✈️ Work from anywhere for up to one month each year, as long as you can work on UK timezones and have a strong internet connection

☕ Snacks and drinks in the office

🧑‍⚕️ Private healthcare cover and life insurance

🚲 Cycle to work scheme and annual season ticket loan available

🥳 Regular team and company socials

We are committed to providing an inclusive environment where everyone feels seen, heard and celebrated. We welcome applications from everyone. If you are invited to an interview, please let us know if there are any reasonable adjustments we can make to best accommodate your needs.