Administrator - FTC to June 2027 (Hiring Immediately)

Company Description

Who we are

We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating – full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work.

Our one firm global strategy is focused on targeted growth led by the needs of our core clients, those who we can best support with the breadth and depth of Clifford Chance expertise, across the sectors and geographies, which matter most to them.

You’ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they’ve reached out to us, we provide a world-class service every step of the way. And that’s possible thanks to the entrepreneurial spirit and conscientious approach to work that you’ll find across all of our teams.

Whichever area of the business you join, you’ll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet.

Job Description

The role

Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The Firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe.

We are a purpose-driven business with core values at the heart of everything we do, we actively demonstrate what it means to do the right thing both internally and externally. We want to create a space where everyone feels respected, included, valued and listened to and our values are demonstrated through our behaviour. Our Code of Conduct is value based and embodies five Principles – Act with Integrity, Be Inclusive, Embrace Challenge, Speak Up and Act Responsibly.

The firm's Global Risk team is managed by the global General Counsel and based in London.

The Clearance Centre is a central part of the firm's risk management function and reports ultimately to the firm's General Counsel. The Clearance Centre is responsible for the management of conflicts of interest, anti-money laundering and associated compliance issues across Clifford Chance's global practice.

From your first day with us, you will have varied opportunities to continually grow and develop your skills and knowledge. From formal training, informal coaching and mentoring through to skills-based and technical training and on-the-job learning.

Purpose of role

The Clearance Administration Team provides important support to the Firm globally and to the conflicts and anti-money laundering teams in the performance of those functions. The role varies from general administrative tasks to investigative analysis of the Clearance systems.

Key responsibilities

The role involves a variety of responsibilities, primarily related to the following

• The opening, amending, closing, re-opening and transferring of new matters and clients in the firm's global practice management system.
• Assisting lawyers, secretaries and others with the client and matter opening process and other clearance related queries.
• Maintenance of firm databases.
• The generation, distribution and analysis of reports.

Accordingly, day to day responsibilities include:

• Searching, reviewing, entering and maintaining information held in the Clearance Centre databases.
• Maintaining, closing, reactivating and transferring clients and matters using the global practice management system.
• Clearing specific matters and managing the sensitivity of matters on the multiple Clearance systems.
• Working closely with the other Clearance Administration and Clearance Centre team members to resolve a variety of clearance related issues.
• Providing administrative support for requests for consent to deal in listed securities, and the maintenance of related databases.
• Grouping clients and matters.
• Working through various reports and spreadsheets covering different aspects of the clearance process.
• Liaising with IT support to resolve technical IT related queries for the Clearance Centre.

Qualifications

Your experience

• Exceptional attention to detail, with the ability to maintain accurate records and process data efficiently and accurately.
• Demonstrated ability to work effectively both independently and as part of a collaborative team.
• Strong written and verbal communication skills, with the ability to build positive working relationships across a range of stakeholders.
• Ability to manage competing priorities and deliver high-quality work within deadlines.
• Experience working within a professional services or corporate environment, ideally within a law firm.
• Proactive approach, with the ability to take ownership of responsibilities and work independently when required.
• Strong analytical and problem-solving skills, with the ability to identify issues and develop practical solutions.
• Strong technical proficiency, including experience using Windows-based applications and databases, alongside the ability to quickly learn new systems, processes, and technologies.

Additional Information

How we will support you

From your first day with us, you will have varied opportunities to continuously grow and development your skills and knowledge. From formal training, informal coaching and mentoring through to skills-based and technical training and on the job learning.

Hybrid working

This role follows our 'balanced' hybrid working approach and as long as business needs allow, you will be supported to work in a hybrid way in line with the hybrid working policy.

What we offer including our broad range of benefits and working environment

When you join Clifford Chance, you will have access to a broad range of benefits to support you across many aspects of your personal and professional life including financial, wellbeing, lifestyle, and family friendly benefits. For more information on what we offer specifically in the UK, please visit our What We Offer page on our career site.

Equal opportunities

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.

Find out more about our inclusive culture here .