Receptionist and Booking Administrator

Job overview

The post holder will form a key position within the Fire Safety Team and will have responsibility for the day to day fire safety management across the King’s sites.

As part of a team, the post holder will be expected to work closely with their colleagues and work alongside all sub-divisions of CEF . Although based mainly at Denmark Hill, the post holder will be required to work at other sites within the Trust.

Main duties of the job

• Delivery of all forms of fire training across all sites in the Trust

• To participate in delivering a quarterly fire safety committee and terms of reference

• To perform regular inspections and audits of fire safety systems, escape routes, and equipment

• To give advice on fire safety arrangements for all new projects across the estate

• To provide fire prevention advice and specialist fire advice on a day to day basis

• To investigate fire-related incidents and near misses

• To organise and supervise fire drills and practical evacuation exercises

• To keep the fire safety documentation database up to date and current

• To attend all relevant Trust committees and forums

• To ensure contractor comply with fire safety standards during works

• To liaise with the London Fire Brigade during emergencies and inspections

• To liaise with all parties engaged in work process with KCH Trust

• To liaise with and support the Fire Safety Manager during AE (Fire) audits and inspections.

• To assist in managing the efficient operation, planning and development of Fire Safety/services, ensuring that their functions are carried out to nationally agreed and recognised standards

• To assist with the day to day management of all fire safety matters across the estate

Working for our organisation

The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King’s to another level.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.

Detailed job description and main responsibilities

Communication and Representation

· To assist in delivering a quarterly Fire Safety Committee and terms of reference

· To attend all relevant Trust Committees and Forums

· To be the Trust’s advisor and assist on unwanted fire signals and fires reduction strategy.

· The role will involve liaison with Trust and external partners

· To liaise with Local Fire Brigade

· Attend meetings Estate Wide

· To act in a manner which will promote a positive image of King’s College Hospital NHS Trust and the CEF Department at all times

Strategy and Planning

· To provide fire prevention advice and specialist fire advice on a day to day basis

· To work closely with contract service providers and other contractors to ensure that all aspects of fire safety are adhered to

Operational Performance

· To assist in managing the efficient operation, planning and development of Fire Safety/services, ensuring that their functions are carried out to nationally agreed and recognised standards.

· To assist with the day to day management of all fire safety matters across the estate.

· Provide cover for training sessions and arranged appointments in the absence of team members.

· To be responsible, with management support, for their own personal development and to actively contribute to the development of colleagues.

Policy and Process

· To adhere to your JD

· To observe and maintain strict confidentiality of personal information relating to patients and staff.

· The post holder has a general duty of care for their own health, safety and wellbeing and that of work colleagues, visitors and patients within the hospital, in addition to any specific risk management or clinical governance accountabilities associated with this post.

· To observe the rules, policies, procedures and standards of King's College Hospital NHS Foundation Trust together with all relevant statutory and professional obligations.

· This job description is intended as a guide to the general scope of duties and is not intended to be definitive or restrictive. It is expected that some of the duties will change over time and this description will be subject to review in consultation with the post holder.

· During the course of your employment you may have access to, see or hear information of a confidential nature and you are required not to disclose such information, particularly that relating to patients and staff.

· In order to comply with the Data Protection Act 1998 you must not at any time use personal data held by either Trust for any unauthorised purpose or disclosure such as data to a third party.

· You must not make any disclosure to any unauthorised person or use any confidential information relating to the business affairs of the Trusts, unless expressly authorised to do so by the Trust

· The post holder must co-operate with Management in discharging its responsibilities under the Health and Safety at Work Act 1974 and take reasonable health and safety of themselves and others and to ensure the agreed safety procedures are carried out to maintain a safe environment for patients, employees and visitors

· You are at all times required to carry out your responsibilities with due regard to the Trust’s Equal Opportunities Policy and to ensure that staff receive equal treatment throughout their employment with the Trust.

· All staff have a responsibility to report all clinical and non-clinical accidents or incidents promptly and when requested to co-operate with any investigation undertaken.

Performance

· Participate in regular performance appraisal meetings with Direct Manager clear set of objectives and development plans.

· Ensure that you are in compliance with all statutory, mandatory training together with any professional training requirements, ensuring they are up to date and fully compliant.

Person specification

Education & Qualifications

Essential criteria

• Hold the NEBOSH fire certificate or equivalent experience
• In depth understanding of the Regulatory Reform (Fire Safety) Order 2005 and the Healthcare Technical Memorandum (HTM) Suite of Documents related to Fire Safety.

Desirable criteria

• Hold membership with a recognized fire professional body.
• Evidence of continuing development.

Knowledge & Experience

Essential criteria

• Had experience of presenting and training.
• Had experience completing Fire Risk Assessments
• Ability in developing fire safety policies and procedures.
• Can demonstrate competency within the fire safety field.

Desirable criteria

• Previous experience in an acute hospital multi-site environment.
• Experience of working with HTM Firecode.

Skills & Competencies

Essential criteria

• Good communicator at all levels, verbal and written, with good interpersonal skills.
• Ability to work within an effective team
• Ability to work under pressure.
• Self-motivator

IMPORTANT

• Check your email account regularly as this is how we will communicate with you
• If you delete the job from any of your accounts, you may be prevented from accessing further communications
• To enquire about your application or inform us of any changes in your circumstances, please contact the named person on this advert
• Please provide email addresses for referees where possible
• Please review the documentation on our recruitment microsite, particularly the Trust’s criminal records checking policy
• All staff have a responsibility for safeguarding children and vulnerable adults and for ensuring they are aware of the specific duties relating to their role.
• Please note that the closing date is given as a guide. On occasion, we might close a vacancy early due to a high number of applications being received. You are advised to submit your application as early as possible to avoid disappointment.

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