Site Administrator

The Site Administrator is a very important role on any project, and you will be working with several Stakeholders and assisting with various duties. Responsibilities

• Document control including inputting data and uploading documents into various systems including Sharepoint and Aconex (Farrans Document Management System) and ensure all paperwork is filled as per the correct procedures for Quality and H&S.
• Project Superuser for the access control system, MSite . Issue registration emails to new users and monitor expiry dates for trade cards, run reports and audits.
• Assist the Accounts department to ensure invoices are signed and approved quickly. Manage delivery docket approval process, gain approval from the appropriate team members on site in a timely manner using Coins OA and keep the approved signature list up to date.
• Main point of contact for all visitors to site / front of house. Dealing with clients and customers in a professional and friendly manner via email and face to face and ensure all visitors are signed in and have the correct PPE. Assist the team with inductions. Assist the team at the end of the project closing the site down correctly and archiving paperwork as per procedures.
• Carry out general office duties including ordering office supplies, PPE and consumables for site, update all information boards on site.
• Support the Social Value Team achieving targets for the project, liaise with stakeholders and local council, employment partners and local education, produce progress reports, coordinate CCS audits.
• Occasionally there may be the need to travel to other Farrans projects or Head Offices.
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• Excellent communication skills - both written and verbal.
• Working knowledge in Microsoft Office packages including Word and Excel.
• Capable of working on own initiative whilst working in a team environment.
• Confident in asking questions, seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of and part of a hard-working team.
• Previous Administration / Project Coordinator experience.
• Able to prioritise, multi-task and an understanding of deadlines and working to achieve these.
• An excellent professional demeanour.
Desirable
• Previous construction industry experience.
• Previous Aconex experience.
• Previous MSite experience.
  Here at Farrans we build, we transform, and we connect. Making a positive difference to the communities in which we operate is our passion and we place social responsibility at the heart of every scheme.
The projects we deliver have an important role in the everyday lives of people in the UK & Ireland. We are committed to making a positive impact on the environment and strive for sustainability in all we do. Our culture is one of transparency, equality and encouragement, where questions are welcomed, learning never stops and access to support is provided. Farrans are an equal opportunities employer and are committed to creating a diverse and inclusive work environment for all. Should you require any reasonable adjustments throughout our recruitment process, please don't hesitate to let us know., Company DescriptionOptimus Decorating is a professional painting and decorating contractor based in Paisley, Scotland. We provide high-quality services for new build housing, industrial and commercial projects. Our team focuses on customer satisfaction and attention to..., Founded in 1978, Clark Contracts Ltd is a privately owned main contractor with several operating divisions; Construction, Fit Out, Refurbishment, Retail, Housing and Maintenance. We employ over 250 people with offices in the East and West of Scotland.Due to recent project..., We are the leading provider of infrastructure services. At Altrad, we transform our nation's critical infrastructure to operate safely and sustainably. With over 11,000 talented people, we provide the full spectrum of critical engineering and construction services for..., Excellerate Services Group is a thriving, dynamic place to work. Our aim is simple; to deliver technology-led and quality-driven cleaning and security services for our clients across the UK and Ireland. The Excellerate Group are a dynamic, technology led market leader for..., Company Description: Thomas & Adamson International Ltd (part of the Egis Group) are an award-winning UK based consultancy firm specialising in project management, cost management, building surveying and safety services in the Buildings space. Over the last 90 years, T&A..., We offer an opportunity you simply won't find anywhere else. In less than six years, Mileway has grown into Europe's leader in last mile logistics real estate, with a 550-plus team across twenty six offices in eleven countries. We are looking for a dynamic and..., Are you ready for a new, exciting opportunity to further develop your career in the charity sector? Join our dynamic team at Street League and make a real difference in the lives of young people across the UK! We have an exciting opportunity to join our team as an..., At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout..., At Black & Veatch, our employee-owners go beyond the project. For over a century, we have been breaking down social, economic and geographic barriers by making life's critical resources accessible to all. Working with us, you will help provide critical expertise as we,..., Exciting Accounts Payable Opportunity - Join a Fast-Growing Glasgow Company! Are you an experienced Accounts Payable professional looking for your next challenge? Pertemps is currently recruiting for a fast-growing organisation based in Glasgow, seeking talented...
When you come to Farrans, you can make a big impact. We love enthusiasm, new ideas and innovation. Your well-being is our priority. Our people are our greatest asset, which is why we offer a comprehensive benefits package designed to support you to achieve your full potential. Our career development opportunities provide you with a clear progression pathway, advanced education in your core subjects as well as management and leadership opportunities to excel quickly. We understand the importance of work life balance. We offer flexible working hours (where applicable) and generous leave policies to help you maintain a healthy work-life integration. We know that our most important asset is our people and that is why we have invested significantly to ensure the physical and mental wellbeing of all our employees. To learn more about what we can offer you, click here Similar jobs