Senior Finance Assistant

Job Title: Senior Finance Assistant

Department: Finance

Reporting To: Finance Director & Finance Manager

Dazed Media is the world’s leading independent fashion and culture media brand. Created over 30 years ago, today we are an agenda-setting publishing powerhouse and the most efficient way to reach the world’s most influential audiences. Dazed Media powers an ever-evolving network of premium digital channels and iconic print titles including Dazed, AnOther, Dazed Beauty and Nowness.

The company also encompasses a pioneering creative studio, award-winning video production, exclusive events, industry-leading talent network and efficient third-party distribution. Dazed Studio specialises in fashion, luxury and lifestyle communications. We partner with the world’s most ambitious brands and agencies to create brave, pioneering ideas for a global influencer community.

The Role

You will be part of a 6 person Finance Team. You will be reporting into the Head of Finance and supported by a full time finance assistant.

Duties:

• Management of 2 x accounts payable Inboxes and an accounts receivable Inbox

• Maintenance of supplier and client ledgers to ensure best practices are being followed

• Collaborate on the businesses 13-week cash flow forecasts and individual project cash flow forecasts

• Raise sales invoices and perform credit control to ensure prompt payment

• Oversee the processing of up to 1000 purchase invoices per month onto the accounting system, ensuring that entity, currency, account codes, project numbers, discounts, and payment terms etc are correct

• Respond to questions and makes calls regarding supplier and client invoicing problems; acts as a liaison between departments and suppliers where appropriate

• Ensuring the smooth operation of weekly payment runs and their thorough checking and approval.

• Month end close responsibilities, such as Aged Debtor & Creditor reporting

• Daily bank postings

• Ensure accurate and timely completion of month-end close processes

• Assisting with audit requests and providing necessary documentation and support.

• New Vendor + Client creation process - Contact details, company registration and VAT validation

• Supplier + client statement reconciliations

• Process staff expenses + per diems ensuring strict adherence to company policies and UK regulations.

• Credit card and Pleo account reconciliation

• Take ownerships for your own personal & professional development and lead the discussion on what is needed

• Take on extra responsibility as and when required

• Champion best practices by introducing new processes and procedures

Skills and experience:

• Experience in using Sage Intacct or a similar financial ERP system such as Netsuite, SAP or Workday

• Minimum of 3-4 years experience

• Ideally a history of working within the media or creative industries

• Experience working for a multi-entity group with multiple revenue streams

• Multi-Currency, FX and VAT knowledge

• Intermediate to advanced level of Excel skills

• Proficient in working independently

• Familiarity with accounting processes and protocols.

• Possesses strong organisational skills and excellent time management abilities.

• Applies analytical and logical problem-solving methods effectively.

• Capable of working under pressure, meeting targets, and adhering to deadlines.

• Effective communication skills.

In return, you will get:

• Flexible working policy (currently 2 days in the office 3 from home)

• 20 days annual leave plus time off between Christmas and New Year (not deducted from your annual leave allowance)

• Extra days annual leave for each year of service (up to 5)

• An extra day off in your birthday month

• A volunteer day each year

• Enhanced family leave benefits

• Cycle to work scheme

• Company discounts including gyms, retailers and hotels

• Subscription to medicash contributing to the cost of health and wellbeing services

• Employee Income Protection Insurance

• Ongoing social events throughout the year and frequent invites to external Dazed events

These duties and responsibilities are indicative and not exhaustive but serve to give a realistic overview of the role and requirements. The company reserves the right to change this role description in response to the changing needs of the business.

At Dazed Media, we promote a working environment in which diversity is recognised, valued and encouraged. We acknowledge the multicultural and diverse nature of the UK workforce and society in general. We are committed to principles of fairness and mutual respect. We particularly welcome applicants from those who are significantly underrepresented in our sector.