Facilities Administrative Assistant
Facilities Administrative Assistant
Our client, a prestigious UK Law Firm are seeking a new Facilities Administrative Assistant to join their team on a permanent basis, they will play a key role in supporting the day-to-day operations of the London office.
What’s On Offer:
- Competitive salary
- 5 days a week in office
- Hours 8:00 am - 6:00 pm
- Employee benefits inc. 25 days annual leave, medical insurance, regular team event
Facilities Administrative Assistant– What You’ll Be Doing:
- Respond, action, and monitor all Facilities Helpdesk enquiries (email, Teams messages & calls) and assign tasks to the relevant departments.
- Setting up furniture and equipment configurations of all client meeting rooms and events.
- The main contact for London staff regarding faults, failures, spills leaks etc and co-ordinate the right resources to fix and resolve issues.
- Drafting and completion of Facilities Helpdesk email communications.
- Daily communication with on-site M&E engineer & other sub-contractors.
- Ordering of office supplies and Iiaising with associated suppliers.
- Conduct daily status, cleanliness and supply checks of facilities areas and ensuring daily floor walks are completed.
- Assist the Facilities Helpdesk and Accounts Manager with internal office moves and associated communications.
- Processing invoices, creating PO’s and credit card expenses using the firm’s account management software.
Facilities Administrative Assistant – What We’re Looking For:
- Facilities experience in a law firm or professional services environment
- Experience coordinating and preparing meeting rooms for events and functions
- Good knowledge of Microsoft Office (Word and Excel)
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