Office Administrator

We have a great opportunity for an Office Administrator to join our team within Vistry West London, at our Ealing office. This is an ideal role for a competent administrator who will report into the Office Manager. This varied role will suit an organised and flexible individual who enjoys working in a fast-paced environment.

We value in-person collaboration and team culture, but we’re also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.

• Let’s cut to the chase, what’s in it for you...
  • Competitive basic salary and annual bonus
  • Salary sacrifice car scheme available to all employees
  • Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
  • 2 Volunteering days per annum
  • Private medical insurance, with employee paid cover
  • Enhanced maternity, paternity and adoption leave
  • Competitive pension scheme through salary sacrifice
  • Life assurance at 4 x your annual salary
  • Share save and share incentive schemes
  • Employee rewards portal with many more benefits...
• In return, what we would like from you...
  • Behave in line with our company values – Integrity, Caring and Quality
  • GCSE in maths and English (or equivalent) at grade C or above
  • Administration positions held previously
  • Previous office environment experience
  • Worked in a reactive & fast-paced position previously
  • A high standard of IT literacy, including full proficiency in Microsoft 365 – Word, Excel, Teams, SharePoint, Outlook, OneDrive
  • Demonstrable process implementation skills, including workload management
  • Knowledge of principles and practices of basic office environment
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Organised and efficient
  • Ability to work on own initiative and as part of a larger team
  • Excellent communications skills
  • Experience in working in a fast-paced, changing environment where priorities can change daily
  • Full time position 8.30am – 5pm

  Desirable...

  • Administrative qualifications
  • Previous housebuilding/construction experience
• More about the Administrator role...
  • Answering Reception telephone calls
  • Greeting visitors / answering the doorbell – manage people signing in and give out security passes
  • Assisting with all Post – collecting from downstairs, sending, receiving & distributing
  • Franking Machine maintenance
  • Parking App management
  • Raising POs/ process invoices
  • Assist with IT requirements
  • Maintain Site teams/addresses
  • Assisting with H&S requests for office
  • New Starters – create key fobs, introductions around the office
  • Coffee machine – maintenance and keeping in good working order
  • Manage and order supplies of tea/coffees etc
  • Milk / fruit orders
  • Stationary orders
  • First Aider / Fire Marshall
  • Fire drills
  • Working closely with all parties, the landlord, maintenances team (Phosters), Cynergi etc
  • Office Maintenance
  • Assist all teams with general admin duties as needed
  • Assist with WL team & charity fundraisers events