Executive Assistant

Our client are an ambitious and growing City law firm seeking an exceptional Executive Assistant to provide dedicated support to our Managing Partners.

This is a varied and rewarding role that extends beyond traditional executive support, offering the opportunity to become a key part of the firm’s continued growth and success. You will play a central role in supporting the Managing Partners, enhancing operational efficiency, coordinating business activities, and contributing to client service, compliance, marketing, and business development initiatives.

This position is ideal for a highly organised, proactive professional who thrives in a fast-paced environment and enjoys taking ownership of a broad and varied workload.

Key Responsibilities

Executive Support

• Manage complex diaries, meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, preparing agendas and supporting documentation.
• Handle correspondence, calls, and emails with professionalism and discretion.
• Prepare reports, presentations, and business documents.
• Monitor deadlines and ensure follow-up actions are completed.
• Act as a trusted point of contact on behalf of the Managing Partners.

Client Onboarding & Compliance

• Coordinate the onboarding of new clients and support a positive client experience.
• Assist with AML, KYC, and other regulatory compliance processes.
• Prepare client engagement documentation and support matter opening procedures.
• Liaise with clients and colleagues to gather required information.
• Maintain accurate records and ensure compliance documentation remains up to date.

Team Onboarding & Office Management

• Coordinate onboarding activities for new employees and consultants.
• Support induction planning, system access, equipment allocation, and training requirements.
• Maintain personnel and onboarding records.
• Assist with the smooth day-to-day running of the office.
• Liaise with suppliers, IT providers, and other external service partners.
• Support the development and improvement of office procedures and administrative systems.

Operations, Marketing & Events

• Support operational projects, business planning, and strategic initiatives.
• Prepare management reports and business information as required.
• Assist with the firm’s LinkedIn presence and broader marketing activities.
• Coordinate website updates, marketing materials, and client communications.
• Organise networking events, seminars, and business development initiatives.
• Manage event logistics, invitations, RSVPs, and post-event follow-up.

Finance Support

• Assist with invoicing, billing, and expense administration.
• Support credit control processes and financial record maintenance.
• Liaise with external accountants where appropriate.
• Provide general bookkeeping and finance administration support.

About You

The successful candidate will be an experienced Executive Assistant, Personal Assistant, or senior administrator with experience supporting senior stakeholders within a professional services environment.

Essential Requirements

• Degree educated or equivalent professional experience.
• Outstanding written and verbal communication skills.
• Exceptional organisational skills and attention to detail.
• Strong ability to prioritise and manage multiple tasks effectively.
• Proactive, resourceful, and able to work independently.
• Professional, discreet, and experienced in handling confidential information.
• Strong Microsoft Office skills and confidence using new systems.
• Experience managing business social media platforms, particularly LinkedIn.
• Commercial awareness and a proactive approach to supporting business growth.

Desirable Experience

• Previous experience supporting multiple senior stakeholders within a law firm or professional services environment.
• Knowledge of AML, KYC, and client onboarding processes.
• Experience working within a regulated environment.
• Event management and business development support experience.
• Familiarity with CRM, practice management, marketing, or finance systems.
• Basic bookkeeping or accounts administration experience.

What We Offer

• Salary of £55,000 – £75,000 per annum , depending on experience.
• A varied role with genuine responsibility and influence.
• The opportunity to work closely with the Managing Partners of a growing City law firm.
• A collaborative and supportive working environment.
• Ongoing professional development and career progression opportunities.
• Competitive benefits package.

This is an excellent opportunity for a highly capable Executive Assistant seeking a broad and impactful role within a growing and ambitious law firm.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.