Executive Assistant

Job Title: Executive Assistant Location: London, United Kingdom Hourly Rate: £26ph-£29ph Working Pattern: Hybrid - 4 days in office Contract Duration: 12 - 22 months

Overview: A leading financial services organisation in London is seeking a proactive and highly organised Executive Assistant to support a team of senior and junior bankers within the Global Capital Markets division. This is a 12-month contract position with potential to extend to 22 months. This role is suited to a skilled administrative professional who excels in fast-paced, client-facing environments.

Key Responsibilities:

Administrative Support

• Serve as a key liaison for internal stakeholders and occasionally external clients, fostering effective working relationships across departments

• Maintain and update client contact information in internal systems

• Coordinate internal and external meetings and conference calls with efficiency and attention to detail

• Provide telephone coverage for senior banking teams when required

Diary Management

• Effectively manage complex calendars, anticipating and resolving scheduling conflicts proactively

• Act as a primary gatekeeper for meeting requests, particularly for VP-level staff

• Ensure calendars are optimised for productivity, using initiative to rework scheduling challenges

Travel & Expenses

• Arrange and manage all travel logistics, including flights, accommodation, transportation, and visa processing

• Prepare detailed itineraries and ensure all arrangements align with company travel policies

• Accurately process expense reports using internal systems such as Concur and SMAART, ensuring timely submission and policy compliance

• Assist with expense management for Senior Advisors and follow up on outstanding claims

Additional Support Functions

• Maintain data integrity in client relationship management (CRM) systems

• Assist with event coordination, such as client dinners and team-building activities

• Handle miscellaneous tasks such as ordering business cards or supporting administrative projects

• Collaborate with the assistant team to provide consistent coverage during breaks, holidays, and absences

What You'll Bring:

• Demonstrated experience supporting senior-level executives in a corporate environment

• Strong prioritisation, multitasking, and organisational skills

• Clear and confident communicator with excellent interpersonal abilities

• Proficient in Microsoft Office, especially Outlook; experience with Zoom is a plus

• Familiarity with Concur or similar expense processing tools