Associate Director, Global Meetings Management

Job Description

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Associate Director, Global Meetings Management

Based at Stockley Park, UK - 3 days a week in office

We are pleased to share that Gilead’s Stockley Park and Holborn offices are planning to come together at a new London headquarters at 1 Triton Square, NW1, from approximately Q2 2027. Applicants should consider this planned location change when applying for this role. Gilead operates a flexible working policy, offering a balanced approach with two days of remote working and three days working onsite

As Associate Director, Global Meetings Management, you’ll manage the ongoing development and execution of Gilead’s Global Meetings strategy and operations; you will also lead the planning of key global meetings to ensure a standardized and consistent planning process. You’ll report to the Director of Global Meetings & Technology, as part of Global Commercial Operations (GCO).

Knowledge required:
• Excellent task management skills, including planning, prioritization, objective setting, meeting management, and plan execution
• Ability to manage projects and multi-task in a deadline intensive environment to produce high quality results
• Experience managing direct reports, cross functional teams and working groups
• Ability to effectively manage external vendors and partners
• Strong team player with experience working in international settings
• Demonstrates cultural agility and adaptability in a changing environment
• Ability to effectively communicate with different stakeholders, in visual, oral and written presentation forms
• Demonstrates an understanding of Gilead core values

Specific Education & Experience Requirements:
• 10+ years of relevant experience in event planning and BA/BS
• Proficiency in Microsoft Office applications including Word and PowerPoint, particularly as used in the development of agendas and meeting planning tools.
• Experience in a pharmaceutical environment preferred
Specific Job Responsibilities:
• Oversee and direct the planning and execution of the Access Operations & Emerging Markets group’s events and conferences.
• Develops timelines, structure and deliverables for event planning including stakeholder map and approvals needed.
• Manages the day-to-day operational implementation of organizing events, including leading working groups, creating agendas, selecting and overseeing vendors, organizing logistics and venues, and creating graphic design themes.
• Manages the on-site execution of the event as applicable, potentially responding to last minute changes and requests.
• Works in close collaboration with Public Health & Medical Affairs and other internal key stakeholders such as Legal, Public Affairs, Marketing and the Commercial Event Planning group to make sure events are effective and compliant with Gilead messaging, policies and regulatory guidelines.
• Manages the one-year conference allocation process for all major international conferences.
• Selects external agencies, contractors and vendors, and manages their work.
• Establishes and manages the overall event planning budget including professional services budget.
• Establishes processes around event planning that integrate internal and external resources effectively and respond to current and future needs.
• Oversees the organization and repository for all event planning-related materials.
• Manages the day-to-day activities of one or more employees, with responsibility for performance evaluation. Recommends solutions for bridging gaps between current organizational capabilities and needs.
• 30% travel required

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.