Assistant

Description

The Company

WTW (NASDAQ: WLTW) is a leading global advisory, broking and solutions company that helps clients around the world turn risk into a path for growth. With roots dating to 1828, Willis Towers Watson has 40,000 employees serving more than 140 countries. We design and deliver solutions that manage risk, optimize benefits, cultivate talent, and expand the power of capital to protect and strengthen institutions and individuals. Our unique perspective allows us to see the critical intersections between talent, assets and ideas – the dynamic formula that drives business performance. Together, we unlock potential. Learn more at willistowerswatson.com.



The Role

This role is to provide administrative support to 2 senior executives in the GB and Global Specialty Executive team, as well as to provide team support, to their respective teams. The teams are central teams, operating at a senior level, and working across Sales and Client Management, Strategy and Business Development, and Learning and Development. The combined teams consist of appr. 12-15 professionals (NB: not all colleagues within the department will require assistance).

Responsibilities include:

• Support Head of Strategy and Business Development, and Global Specialty/GB CRB Growth Leader, with executive assistance:
• Manage diaries, including scheduling and prioritisation of meetings
• Coordinate and plan internal and external meetings, including the registration of visitors, and visitor passes. Minute taking at meetings, where required.
• Prepare meeting agendas, briefing papers & presentations with key action points and priorities highlighted
• Arrange travel plans, including booking of flights and hotels, as well as itineraries
• Manage expense administration

On a wider basis, across the team:

• Schedule and organise team meetings
• Support onboarding process for new joiners
• Help organise logistics around Learning and Development events, including room bookings, catering, booking of key speakers, attendee and line manager communication
• Process any new invoices, and manage registration of new vendors
• Support with internal communications (e.g. distribution list management and intranet page development/upkeep)
• Support on select client event management
• Organise socials and networking events, linked to our Learning and Development programmes
• Support pre-boarding for our annual internship programme
• Assist with IT issues when requested
• Any other duties as reasonably required

Qualifications

The Requirements

• Demonstrated secretarial experience preferably in a large corporate environment
• Ability to work under pressure with tight deadlines
• Ability to problem solve and handle last minute changes
• Ability to communicate effectively with Senior Management & key stakeholders, keeping them efficiently up to date
• Ability to handle sensitive information and maintain confidentiality at all times
• Experience with diary management, including complex travel arrangements
• Moderate PowerPoint & Excel skills
• Fully conversant with Microsoft Outlook and Word
• Highly organised and efficient
• Able to work collaboratively

Equal Opportunity Employer

At WTW, we believe difference makes us stronger. We want our workforce to reflect the different and varied markets we operate in and to build a culture of inclusivity that makes colleagues feel welcome, valued and empowered to bring their whole selves to work every day. We are an equal opportunity employer committed to fostering an inclusive work environment throughout our organisation. We embrace all types of diversity.

At WTW, we trust you to know your work and the people, tools and environment you need to be successful. The majority of our colleagues work in a ”hybrid” style, with a mix of remote, in-person and in-office interactions dependent on the needs of the team, role and clients. Our flexibility is rooted in trust and “hybrid” is not a one-size-fits-all solution.