Buying and Purchasing Manager (3 month FTC)

Ready to revolutionize healthcare, making it faster and more accessible than ever before?

How we started:

Back in 2013, our founder Dwayne D’Souza saw an opportunity to give people faster and more convenient access to medications using technology. We've grown rapidly since our inception, without any external funding whatsoever – achieving profitability through innovation and a highly disciplined approach to growth.

Where we are now:

We’ve earned the trust of millions of people worldwide through our top-selling products and well-known brands: MedExpress, Dermatica, ZipHealth, RocketRX, and Levity. A lot of our success is down to having our own pharmacies, manufacturers and products – spearheaded by leading in-house medical teams, researchers and pharmacists. Between 2023 and 2024 our global revenue tripled; £60m to £180m (300% year-on-year growth). We're looking to do the same in 2025; move into new territories, and further accelerate our growth journey. There’s never been a more exciting time to join HeliosX.

Where we’re going:

Over the next five years, you’ll support our goal to become a world-leading healthcare partner, deepening our customer relationships, expanding into new countries, and diversifying our product portfolio to treat more conditions. You’ll be part of helping more people access prescription treatments and, most importantly, making personalised care better, quicker and easier for everyone.

Come be a part of making our dream of easier and faster healthcare a reality!

About the role: As Buying and Procurement Manager at HeliosX, you will lead the buying strategy for our Pharmaceutical and Skincare products across all markets. You will manage supplier relationships, drive commercial negotiations, and ensure the right balance of quality, cost, and speed. From sourcing raw ingredients and consumables to overseeing supplier performance and cost of goods, your work will directly impact our pharmacy and fulfilment operations. Collaborating with teams across Supply Chain, NPD, Finance, and Operations, you will help build a high-performing, responsive supply base that supports our brand and fuels our growth.

What you'll be doing:

• Lead all procurement activities including contract negotiation, budget management and supplier approvals
• Manage relationships with CMOs, forecast batch production and ensure timely availability of materials
• Reconcile agreed cost prices with invoices, investigating and challenging discrepancies
• Work closely with Operations, Manufacturing and NPD teams to shape and implement a cost-effective buying strategy that meets quality specifications
• Ensure a robust quality management system is in place and all suppliers meet required standards
• Own and evolve procurement processes, including running tenders and supporting sourcing strategies aligned with growth plans
• Build and implement sourcing strategies for key product lines, ensuring supply resilience and reliability
• Establish regular supplier review processes to optimise cost, service levels and payment terms
• Continuously identify new suppliers using market and competitor insights to strengthen sourcing strategies
• Monitor supplier performance using clear SLAs and effective reporting tools
• Deliver margin targets through commercial negotiation and proactive cost management
• Lead supplier selection and onboarding for raw materials, finished goods and packaging
• Negotiate and manage commercial terms, pricing, SLAs and contracts
• Build strong supplier relationships with a focus on quality, scalability, pricing and innovation
• Drive cost-saving initiatives and work with Finance to monitor and improve margins

Who you are:

• Over five years of experience in buying or procurement, ideally within pharma, skincare or FMCG
• Strong track record in negotiating commercial agreements and managing supplier relationships
• Solid understanding of quality and regulatory standards such as GMP, ISO and MHRA
• Comfortable working in a fast-paced, entrepreneurial setting
• Exceptional communication and stakeholder management skills
• Commercially minded, data-driven and highly organised
• Experience in a scale-up or high-growth environment is a plus
• Excellent project management skills with a track record of delivering strategies that drive results
• Strong attention to detail with the ability to manage multiple priorities at once
• Confident analysing data to solve complex business challenges
• Experience using ERP systems, particularly Sage X3, is a plus
• Advanced skills in Excel or Google Sheets

LI-Hybrid

Why work with us?

At HeliosX, we want to improve healthcare for everyone, and to do this we need a team of brilliant people who share that ambition. We are currently a diverse team of engineers, scientists, clinical researchers, physicians, pharmacists, marketeers, and customer care specialists committed to our mission - but we need more talented folks to join us, if we want to achieve our global ambitions!

Aside from working with our all-star team, here are the other benefits of coming on board:

• Generous equity allocations with significant upside potential
• 25 Days Holiday (+ all the usual Bank Holidays)
• Private health insurance, along with extra dental and eye care cover
• Pension scheme
• Enhanced parental leave
• Cycle-to-work Scheme
• Electric Car Scheme
• Free Dermatica and MedExpress products every month, as well as family discounts
• Home office allowance
• Access to a Headspace subscription, discounted gym memberships, and a learning and development budget (alongside a free Audible subscription)